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Receipts

What receipts do I need to save?

Save (and upload to your Expense Report) detailed receipts for all purchases that are placed on your P-Card and any purchases that are made with personal funds that need to be reimbursed by the University.

What do I do if I lost or didn’t receive a receipt?

First contact the vendor to obtain a duplicate receipt. If the vendor is unable or unwilling to provide a receipt, complete a Missing Receipt Form and file with all of your other receipts.

What information must I have on my receipts?

  • The purchase date and/or the date of receipt of goods
  • The vendor name and address
  • The unit cost and description of each item purchased
  • The total cost of the purchase
  • Last 4 digits of card number and/or cardholder signature

What is the best way to keep receipts organized?

  • Immediately capture a digital copy of your receipt
    • Take a photo with your phone
    • Scan a copy to your email or shared drive
  • As soon as possible, attach your receipts to an Expense Report and submit for your approver’s review.

For questions regarding receipts, please contact Accounts Payable by email at acctspay@liberty.edu or by phone at (434) 592-3166.