In the simplest terms, there are a very limited number of positions that are authorized to enter into contracts on behalf of Liberty University. Signing authority rests with the following:
- Executive Vice President for Finance
- Designated Procurement & Contract Administration personnel
The reasons for this are complex but the university must ensure that new contracts do not violate the terms of existing contracts, are in compliance with federal, state and local laws and conform to NCAA and accreditation rules and regulations as well as effectively supporting Liberty University’s mission.
If you are in a discussion or negotiation with a supplier, vendor or other entity that may involve the purchase of goods or services by Liberty University, the proposed contract should be forwarded to Contract Administration for review through BuyLU Contracts, a contract module within BuyLU. If the potential contract is for any other activity that involves a commitment by Liberty University, the contract should be forwarded to Contract Administration through BuyLU Contracts. It is usually a benefit to involve Procurement in the process at an early stage in order to avoid duplication of effort. The accepted version of the proposed contract will then be forwarded to Finance and Administration for the appropriate signatures. Please, do not sign any contract on behalf of Liberty University.
The contract routing form is no longer used to facilitate the contract approval process. Please forward all contracts, with the exception of a Short Form Service Agreement For Miscellaneous Services (Update 7.29.2020) or Short Form Service Agreement For Guest Speakers & Performers (Update 8.27.2020), to Contract Administration through BuyLU Contracts. Quotes with terms and conditions attached or linked also need to be reviewed by the Contract Administration.
Please contact firstname.lastname@example.org to request training for BuyLU Contracts.
Policies and Procedures
Standard Agreement Forms
Liberty University has developed standard contract templates for use by university personnel when conducting business. If selected, they must be used as is with no alterations. Standard Form Agreements with a total obligation $2500 or less may be signed by the department head. Otherwise, the contract policy signing authority remains in effect. ALL signed agreements must be sent to email@example.com for record retention.
- Short Form Service Agreement for Miscellaneous Services (Update 7.29.2020)
- Short Form Service Agreement for Guest Speakers & Performers (Update_8.27.2020)
There are a series of other standard contracts that the university has developed that are normally issued directly by Contract Administration and/or Procurement upon execution of a Purchase Order. If you need a copy of any contract other than the two above, contact Procurement.
It is standard business practice to obtain Nondisclosure (a.k.a. “Confidentiality”) Agreements when sharing confidential information about Liberty University with third parties or vice versa. If you intend to share Liberty University confidential information or if a third party requests a Nondisclosure Agreement, please contact Contract Administration for the most recent version. Liberty University employees should discourage third parties from requesting revisions to Liberty University’s standard Nondisclosure Agreements. However, questions regarding changes may be directed to Contract Administration at firstname.lastname@example.org.