Procurement & Payment Services is the central hub to meet University purchasing, contract management, payment, and travel needs. With a focus on customer engagement, we aim to create value through professional service, transparency, and University buying power. Our professionals uphold the highest standards of ethics and integrity and are committed to Liberty University’s mission.
Procurement’s mission is to provide the Liberty University community with what it needs when it is needed while acting as an effective and proactive steward of university resources. Upholding the highest ethical standards, we strive to serve the Liberty community in a friendly, straightforward manner.
Liberty University is committed to good stewardship and sound business practices that reflect a commitment to our Christian mission. As we seek to be fiscally responsible, we strive to secure the greatest value for the most reasonable price when procuring goods and services.
The decisions we make about those we do business with are based on our ability to transact with integrity and secure good value for the university’s investments. Although we do not vet our business partners with the same scrutiny we use for our employees, we do reserve the right to terminate a relationship if it is not in the best interest of the university. Of course, business partners who share our values are welcome but those considerations are not generally elevated over price and service.
Recognizing that our mission to be salt and light to the world is not limited to our students, we will, at times, conduct business with entities whose values do not align directly with ours. We do not see this as a contradiction to our mission, but rather a corollary, as it allows us to represent Christ-honoring business practices to those beyond the conventional scope of the university.
The Procurement Process
The Department operates as a center-led Procurement organization for the University meaning that it focuses on corporate supply chain strategies, strategic partnerships, best practices, and knowledge sharing while leaving individual departments the ability to execute most tactical functions on their own. Departments are free to negotiate and purchase small-dollar products and services without Procurement’s involvement in areas where the University is not already operating under a contractual relationship.
All policies related to Procurement activities and dollar thresholds can be found in the Procurement Policy. Departments are responsible for ensuring compliance with existing contracts and any questions on specific commodities or vendors should be directed to their assigned Buyer.
Procurement Teams – Contact Us
Procurement & Payment Services operates several units that have oversight of the various aspects of Procurement functions. For all general questions, please contact email@example.com.
The Purchasing Services Team is responsible for the day-to-day transactional buying functions of the University. Each Buyer is assigned to specific University departments and should be the first point of contact for all questions about Procurement activities. Responsibilities of this group include, but are not limited to:
- Vendor negotiations
- Purchase Order (PO) issuance
- Contract assistance
- General customer service regarding purchasing topics
Contact the team:
434 592 3012
The Contract Services Team is responsible for the University’s contracts program which includes:
- Safeguard the University by reviewing contracts and agreements for appropriate legal language
- Maintains the contracts repository for all University contracts
- Liaison between departments and Office of Legal Affairs
- Negotiates with outside entities on contract terms
Contact the team:
434 582 7839
Business Services: P-Card & Travel Services
The P-Card Services Team administers the University’s purchasing card program including the Infor expense management tool. Activities include, but are not limited to;
- New P-Card applications
- Problems with transactions
- Assistance with P-Card reconciliation
The Travel Services Team oversees all faculty & staff travel for Liberty University. Find out all you need to know about booking flights, hotels, and vehicles for group or individual trips involving Liberty faculty, staff, students, and more.
Technology Services: Supplier Management, System Support, & Strategic Reporting
The Technology Services Team is responsible for maintaining the vendor base within BuyLU and ensuring that BuyLU, Infor, & Concur system’s are available 24/7. This team focuses heavily on customer service, maintaining the system, and ensuring all LU departments requested suppliers are set up correctly. This team also focuses on reporting and analyzing spend statistics for all LU purchases.
The Payment Services Team at Liberty University is responsible for payment of invoices related to all aspects of University operations, with the exception of Payroll.
Contact the team:
434 592 3166
The Enterprise Sourcing Team at Liberty University is responsible for all purchasing catalog creation, management, and sourcing opportunities.
Contact the team:
434 592 5058