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Liberty University Travel

Liberty University Travel Services

COVID-19 Egencia Flight Updates and Information

Here is a list of practical steps you can take prior to travel – these are provided by Egencia. Egencia Pre-Travel Safety Checklist

(Please keep in mind that these policies may evolve.) Updated 5/20/2020

Air Canada

  • Tickets purchased on or after March 1, 2020 for all future travel will NOT incur change fees.
  • Travel utilizing the remaining value of an unused ticket must be completed within 24 months of flight cancellation. The cancellation fee will be waived when rebooking your travel.
  • Refundable tickets will be refunded per the fare rules; a cancellation fee MAY STILL APPLY.

American Airlines

  • Any ticket purchased before May 31, 2020 for travel between March 1, 2020 and September 30, 2020 will NOT incur change fee.
  • New tickets purchased between March 1, 2020 and May 31, 2020 for all future travel will NOT incur change fees.
  • Unused tickets with expiration dates between March 1, 2020 and September 30, 2020 will be valid for use through December 31, 2021.
  • Between April 2, 2020 and May 31, 2020, all name change fees are waived for clients with Corporate Pricing and Strategy contracts.

Delta Airlines

  • Change fees waived for booked or cancelled travel between March 1, 2020  – September 30, 2020.
  • Unused tickets booked for travel between March 1, 2020 – September 30, 2020 will have the expiration date extended through September 30, 2022.
  • Name changes will be permitted for corporate clients for particular ticket dates/types.

Southwest Airlines

  • Name changes permitted via conversion to LUV vouchers for $100 fee.
  • Expired unused tickets can be converted to LUV voucher for $100 fee.
  • Unused tickets that were created OR would have expired between March 1, 2020 and September 7, 2020 will have an expiration date of September 7, 2022.

United Airlines

  • All change fees waived for tickets issued on/before March 2, 2020 for travel between March 3, 2020 and March 31, 2020.  New tickets MUST be issued within 24 months of original ticket date.
  • All change fees waived for tickets issued on/before March 2, 2020 for travel between June 1, 2020 and December 31, 2020. Cancellations must be made on/before May 31, 2020.
  • No change fees for new bookings.
  • Unused tickets extended for 24 months from date ticket was originally issued.
  • Name changes will be permitted for corporate clients for particular ticket dates/types.

Here is some updated information from American Airlines directly. 6/1/2020
American Airlines Weekly Update

Official University Travel Policy

Liberty University Travel Policy

For Liberty Faculty and Staff

All faculty and staff traveling on official University business should review the Liberty University Travel Policies and Procedures prior to travel, and sign the policy acknowledgment letter.

Book Faculty and Staff Travel

Make sure you are ready for REAL ID Act 2020 

Beginning October 1, 2020*, the federal government will require all domestic air travelers to present a REAL ID compliant driver’s license or ID card or another federally approved form of identification.

Please refer to the link below for all the details:


*Please note this has been updated and extended to October 1, 2021 due to COVID-19.

Intensive, Student, and Alumni Travel

Any current or former student with a Liberty University user ID and password can book personal travel and gain access to exclusive Liberty University rates. Students traveling to Lynchburg for intensives can book local hotel accommodations as well as any flight or car rental.  Some Lynchburg hotel properties offer even deeper discounts to intensive students.  Read the rate descriptions carefully for details.

Book Now

New users must “Register” with their Liberty University email address.

LU Travel Office Preferred Hotels:

Fairfield Inn & Suites Lynchburg – Liberty University

37777 Candlers Mountain Road

Lynchburg, VA 24502


Located On East campus of Liberty University, less than one mile from campus.

Amenities include: Free breakfast, indoor pool, free high-speed internet, fire pit, fitness center, & shuttle service (within 2-mile radius of hotel).

*Call and ask for the Liberty University Intensive rate.

Ask for LU Discount at local Daily Seven Properties and Receive 10% discount.

LaQuinta Inn & Suites – Brand Discount – 12%

Ask for LU special rate, when calling any LaQuinta property

Liberty University’s preferred rental car provider

Benefits of the Emerald Club:

• Bypass the counter at select National locations and choose your own car
• E-receipts for faster rental return
• Earn rental credits towards Free Rental Days
• Earn Emerald Club rental credits at participating Enterprise Rent-A-Car locations.*

Clean Car Pledge  – Review this PDF to see how Enterprise/National is working to keep you safe.


Local transportation information

Taxi Service Providers in Lynchburg

  • Allied Cabs: 434-845-7039
  • City Cab Co: 434-846-0231
  • Grey Top Cab: 434-845-4554
  • Hill City Cab: 434-845-8554

Limousine Services in Lynchburg

  • K & J Limousine Service, Inc: 434-385-7780
  • Premier Limousine Service, LLC: 434-385-8400