Contracts

In the simplest terms, there are a very limited number of positions that are authorized to enter into contracts on behalf of Liberty University. These are the President, the Chief Financial Officer, the Vice President for Finance and/or designated Procurement personnel. The reasons for this are complex but the university must ensure that new contracts do not violate the terms of existing contracts, are in compliance with federal, state and local laws and conform to NCAA and accreditation rules and regulations as well as effectively supporting Liberty University's mission.

If you are in a discussion or negotiation with a supplier, vendor or other entity that may involve purchase of goods or services by Liberty University, the proposed contract should be forwarded to Procurement for review.  If the potential contract is for any other activity that invovles a commitment by Liberty University, the contract should be forwarded to the Contracts office.  It is usually a benefit to involve Procurement in the process at an early stage in order to avoid duplication of effort. The accepted version of the proposed contract will then be forwarded to Finance and Administration for the appropriate signatures.  Please, do not sign any contract on behalf of Liberty University.

The contracts routing form is used to facilitate the contract process.  Attached to a printed copy of a contract, it allows a summary and a means to track approval signatures in your area and through the university administration.  Although not required by the university, we strongly suggest the use of the provided form.

Standard Forms

Liberty University has developed standard contract templates for use by university personnel when conducting business. The following are to be used only when all of the following conditions are met:
• The financial commitment is less than $2500.
• The forms are used as is with no alterations.
• A signed copy is kept in the office of the contracting department or area.
When those conditions are met, the university standard contract may be signed by the contracting department if the funds necessary to fulfill the obligation are in the appropriate budget.

Contract Policy

Short Form Service Agreements and Procedures

Waiver of Liability

Waiver of Liability for Groups

There are a series of other standard contracts that the university has developed that are normally issued directly by the Contracts Office and/or Procurement upon execution of a Purchase Order. If you need a copy of any contract other than the two above, contact Procurement.

Nondisclosure Agreements

It is standard business practice to obtain Nondisclosure (a.k.a. “Confidentiality”) Agreements when sharing confidential information about Liberty University with third parties or vice versa. If you intend to share Liberty University confidential information or if a third party requests a Nondisclosure Agreement, please contact the Procurement Contracts Office for the most recent version.  Liberty University employees should discourage third parties from requesting revisions to Liberty University’s standard Nondisclosure Agreements. However, questions regarding changes may be directed to the Procurement Contracts Office.