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Student Trip Processes

Set up your trip with the single or multiple trip processes below.

Currently, the student per diem rate is $30/day (First/Last day deductions not applicable).

Single Trip Process (Including Per Diem)

This process should be used with any requisition requiring a BMTX, Inc. wire transfer.

  1. Requestor will submit a requisition using (BMTX, Inc.) BM Technologies Inc. (L29842648) as the vendor.

Please include the following in the document text:

  • Date, location and purpose of trip
  • Type of funds requested (ex: post-game meal money)
  • Type of student list that will be supplied (ex: excel spreadsheet or LU Disburser)
  • Date the money is to be wired to BMTX, Inc. (same as Delivery & Trans Date on the requisition)
  1. As early as possible before each trip, requestor will complete a student list on LU Disburser or complete the student list on this Excel Spreadsheet if not set-up on LU Disburser.
    1. If using a spreadsheet, please include the following:
  • First four columns (first name, last name, LU ID number, dollar amount per student)
  • The names must match how they are listed in Banner (no nicknames)
  • The LU ID must contain the L and any proceeding 0’s
  • There should be a total dollar amount at the bottom of the spreadsheet that matches the total dollar amount on the requisition
    1. Email the Excel file to Procurement (Procurement@liberty.edu ) and ID & Campus Services (CampusServices@liberty.edu).  In addition, email Daniel Vinersar (dvinersar@liberty.edu) if funds are not for per diem (ex. Athletic Stipends).
  1. After the list is verified, Procurement will receive two follow-up emails, one from ID & Campus Services and one from Daniel, confirming all student information and international taxes.
  2. After the requisition has been fully approved and the list has been verified, Procurement will send the completed PO and list/LU Disburser to ID & Campus Services, Payment Services, Accounting, and the requestor, for the funds to be wired to BMTX, Inc.
  3. Requestor will receive two follow-up emails,  one from Accounting, confirming the funds have been wired and one from ID & Campus Services, confirming that the funds are available on the individuals’ cards.

Multiple Trip Process

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