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Procurement & Contract Administration: Our Teams

Procurement & Contract Administration operates several units that have oversight of the various aspects of Procurement functions.

Purchasing

Purchasing is responsible for the day-to-day transactional buying functions of the University. Each Buyer is assigned to specific University departments and should be the first point of contact for all questions about Procurement activities.  Responsibilites of this group include, but are not limited to:

  • Vendor negotiations
  • Purchase Order (PO) issuance
  • Contract assistance
  • General customer service regarding purchasing topics
  • Procurement Policy


P-Card Office

The P-Card Office administers the University’s purchasing card program including the Infor expense management tool. Activities include, but are not limited to;

  • New P-Card applications
  • Problems with transactions
  • Assistance with P-Card reconciliation
  • P-Card Policy

Travel Office

The Travel Office is responsible for administration of all travel programs which include;

  • The Egencia travel booking tool
  • Corporate car and hotel accounts
  • Travel  Policy

Contract Administration

Contract Administration is responsible for the University’s contracts program which includes:

  • Safeguard the University by reviewing contracts and agreements for appropriate legal language
  • Maintains the contracts repository for all University contracts
  • Liaison between departments and Office of Legal Affairs
  • Negotiates with outside entities on contract terms
  • Contracts Policy

Strategic Sourcing

The Strategic Sourcing team is responsible for establishing strategic partnerships for large University programs and special projects. Projects are assigned by Procurement leadership and requests should be directed to each assigned Buyer.