Undergraduate Resident Course Substitution
This information is for residential students only. Online students must use the course substitution form found on the Online University Forms and Downloads page. School of Engineering and Computational Sciences (SECS) majors utilize a different form and process and, therefore, must use the form at the following link: SECS Course Substitution.
A Course Substitution request is made when a student desires to substitute one course for another required course when a clear relationship exists between the two. This form may also be used when an academic department approves a complete replacement for a Liberty course requirement.
How a Course Substitution applies to the Degree Completion Plan Audit (DCPA)
- An approved course substitution will apply toward the degree requirement(s) but will not change the course prefix and number on the student’s transcript, nor will it change the student’s GPA.
- A lower-level course substituting for an upper-level requirement will not count toward the total number of upper-level hours required.
- Changing programs or breaking enrollment may invalidate a request.
- An approved course substitution applicable to a General Education course may be applied even if the student changes majors. (Exception: Education majors will need the approval from both the College of General Studies and the School of Education.)
- A given course may fulfill both a General Education requirement and a Directed Elective requirement. (The advisor should be consulted for more information.)
- A replacement course should fulfill at least 2/3 of the credit requirement of the required course in the program.
- A graduate course cannot be applied to an undergraduate program.
Resident Transfer Students
If you feel a course is equivalent to the Liberty requirement, please submit a Transfer Evaluation Inquiry form to have your transfer course reevaluated. At any point prior to degree conferral, students may petition to have courses that are listed as electives (i.e. ELEC 1XX/2XX/3XX) substitute for required courses by using the Course Substitution form.
Course Substitution Process
- The student reads and carefully follows the instructions on page 1 of the Course Substitution form
- The student supplies all of the required information on pages 1 & 2 of the form
- The student submits the completed request & the course description/syllabus to the designated advisor for review
- The advisor reviews the request and forwards it to the designated approver via email and cc’s the student
- The designated approver sends the recommendation to the Registrar’s Office (RO) and cc’s the student
- (Designated approver must send the form and the recommendation directly to Lutransfer@liberty.edu.)
- The Registrar’s Office (RO) makes the final decision
- If the request is approved, the RO posts the results on the student’s DCPA/ASIST
- If the request is not approved, the student will receive an email from the RO
- If the student wants to know the status of the request, he/she should contact the approver prior to contacting the RO
How long does it take for the RO to post an approved request on the Degree Completion Plan Audit?
- Posting takes place within five business days of receiving an approver’s recommendation
- During peak times (at the beginning and end of terms), it may take longer than five business days
- It is best to submit a request before or after peak times
What factors can cause a delay in the processing of a request?
- Change of Major – If the major indicated on a request form does not match the major on the student’s DCPA, there will be a delay. The student should officially declare his/her major before submitting the request
- Incorrect or Insufficient Information – If the request form has incorrect or insufficient information, there will be a delay
Who approves a request?
- Page 2 of the Course Substitution form indicates the appropriate approvers.
- Consult the advisor for current approvers’ names if needed.