When a student is removed from a course after the add/drop period, the registration change is processed as a withdrawal. Students with qualifying military reasons for the withdrawal may be able to appeal for a Military Withdrawal, which, if approved, will waive the tuition charges associated with the withdrawn course.
The following applies to all withdrawals (asking to be removed from a course after the add/drop period):
- For online students, withdrawing will result in a percentage of tuition being assessed based on the date of withdrawal from the course.
- For residential students, all billing hours will remain on the student’s account for withdrawn courses and no refund will be issued.
- Withdrawing from a course will not affect your university-given military benefits (i.e. Tuition Discounts).
- Your Education Office may recoup Tuition Assistance funds used for your course.
- You may be subject to Debt Management with the U.S. Department of Veterans Affairs if you used GI Bill® benefits for your course.
- Grade of ‘W’ will be assigned and will appear on your academic transcript (this will not affect your GPA).
- Withdrawing may affect your ability to use Financial Aid Title IV funds in future terms (Pell Grant, Student Loans, etc…) according to SAP policy.*
Military Withdrawals can be granted through an appeal supported by specific military documentation and will allow the tuition charges for the withdrawn course to be waived if the appeal is approved. Students that are approved a military withdrawal receive a full refund of tuition for the course. See the below steps for more information on How to Request a Military Withdrawal.
*Please note: If a military withdrawal is approved, you will need to check with Financial Aid to ensure your SAP standing will not be affected.
Step One: Withdraw from your course(s)
After you have exhausted all other available options, you may decide that you need to withdraw from the course. Online students may contact an Academic Advisor at (800) 424-9595 to discuss this possibility, and residential students may visit the Office of the Registrar in-person.
ArmyIgnitED students who would like to withdraw from a course, must first follow the withdrawal process at their Education Institution. Once that process has been completed, the student will complete the following:
Select a Reason for Withdrawal
- You can select your reason as Personal at any point while your Tuition Assistance Request is active. However, if you request a withdrawal after ACCESS HQ has paid for your tuition it will trigger recoupment (repayment of funds).
- You can select your reasons as Military at any point while your Tuition Assistance Request is active.
- If ACCESS HQ approves your Military Withdrawal Request, then you will not be recouped for the cost of your Tuition Assistance request.
- If ACCESS HQ rejects your Military Withdrawal Request, then you will be recouped for the cost of your Tuition Assistance Request.
Once you have completed the withdrawal process at your Education Institution, you can start the process in ArmyIgnitED. Click the Education Path tab. (Those enrolled in a Special Program will select the Program Path tab).
The Education Path tab displays. Click the My Courses sub tab.
Your courses display. Click the Take Action on Withdrawal button on the applicable course.
A popup window displays prompting you to provide a reason (i.e., Personal or Military) for your withdrawal. You may also upload an optional file or the TA Recoupment Waiver – Withdrawal for Military (WM) Reasons form to support your reason. Click Submit.
You have now completed the process of withdrawing from your course within ArmyIgnitED and submitted the reason for your withdrawal. You are returned to the My Courses page. Click the Chevron to see more details.
- The status of “Withdrawn” will appear in an icon in the top-right corner of the course details box to confirm your successful withdrawal from the course once it has been processed.
- By clicking the chevron you can view course details, including the Withdrawal date, Withdrawal reason, and the documentation, if provided.
Step Two: Request a Military Withdrawal
Depending on your status as an online or residential student, you will need to follow a specific procedure to request your military withdrawal.
- Online students will need to contact the Office of Military Affairs to see if their situation meets the criteria for a military withdrawal.
- Residential students will need to contact the Professional Advisor in the College of Applied Studies and Academic Success. Be sure to bring/send a copy of your military deployment orders.
- (434) 592-4202
- Demoss Room 1100
- M-F: 8am-5pm; W: 9am-5pm.
Step Three: Submit Documentation for a Military Withdrawal
A thorough review of supporting military documentation is required for a military withdrawal to be approved. Supporting documentation includes a copy of your military orders or a letter from your commanding officer for review. These documents must be official and specific enough to indicate the dates of your deployment or duty.
- Online students will submit documentation to the Office of Military Affairs at LUOMilitary@liberty.edu or fax to (434) 455-1287.
- Residential students will submit documentation when meeting with the Professional Advisor POC in Step 2.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.