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Facilities Management Project Process

Project Inquiry Form (PIF)Every Facilities Management e-PIF (electronic Project Inquiry Form) goes through a 3 phase process – (1) Initiation (2) Funding (3) Construction. See below for a brief overview of our process. For more details, view our printable Facilities Management Project Process Workflow. Have questions or need additional information? Email us at PIF.Facilities.Mgmt@liberty.edu or call (434) 582-8534.

Important Notes:

  • Students and student workers do not have security access and cannot submit a renovation request.
  • There are various staging queues within our process. Each queue is impacted by queue times, which are unintended delays that occur prior to a stage in the indicated workflow and are affected by staffing, executive priorities, other LU projects, current construction market saturation, and unexpected circumstances.

Customer (your role)

Phase 1: Initiation

You create and submit an e-PIF, which routes to your department director and department executive for their review and approval. Once approved, the e-PIF routes to the Facilities Management queue.

Phase 2: Funding

As of 11/15/2021, you utilize the online Finance tool (BAT – Budget Adjustment Tool) to create a financial request for the Budget Estimate amount. Once this request is finalized and approved, the Financial Planning & Budgeting office completes the funding process.

Phase 3: Construction

You help us create a construction timeline that works with your schedule and meets your expectations. As construction nears completion, you and the Project Manager review any remaining items that need completed (referred to as a punch list) before the project is finalized.

Facilities Management (our role)

Phase 1: Initiation

We review and assign the e-PIF to the appropriate Facilities Management department, which works with you to create a design. Once a design is finalized, we create and submit a budget estimate to you via e-PIF.

Phase 2: Funding

We receive finalized funding from the Financial  Planning & Budgeting office via the BAT and the e-PIF advances into the Construction queue.  We then assign a Project Manager, who will create a mutually agreed upon construction timeline.

Phase 3: Construction

We order material, mobilize contractors and begin construction. As construction nears completion, the Project Manager creates a punch list of remaining items that need to be completed. Once these items are finished, the project will be closed and marked complete.

Project QuestionnaireNot sure if your request should be an e-PIF, Work Order, an IT Ticket, or another type of project? Use our Project Questionnaire Form, and we will provide our recommendation on how you should proceed.