Workday

Workday allows you to have multiple payment elections. So if you wish to for example put a % of your pay check in savings automatically and then another % of your paycheck into your checking you can do that. Workday allows you to have up to 5 different payment elections. To update your payment elections:

1. Type Add Payment Elections in the Workday search bar.
2. A message may appear stating you already have setup payment elections. Click OK
3. You will now see 2 boxes, one with your current configured bank account(s) and then your payment elections. Under your bank accounts click Add and type all of your relevant bank account information into the fields. (Note: You do not need to enter a bank identification code).
4. Now find your payment elections and click Edit and then click the addition symbol in the top left hand corner (see screenshot below). You’ll also fill out the other mandatory fields and be able to select what percentage or amount of your paycheck you’d like to go toward that specific account.
5. Click OK to save your payment elections. These changes will be effective for your next pay check as long as the changes have been made at least 4 business days prior to the pay date.

To update your tax elections:

1. Under your worker profile, select the “pay” tab on the left-hand side.
2. Select the “tax elections” tab at the top of your screen. Then, choose the “update” button at the bottom of the screen

3. Enter desired changes (ex. marital status, dependents, withholdings, etc.).

4. Check the “I Agree” box at the bottom and submit.

*Non-remote workers must have a Lynchburg address as their HR address for payroll tax purposes.

To update your HR or mailing address:

1. Sign into your Liberty account at mylu.liberty.edu.
2. Scroll down to the bottom of the contact section and select the pencil “edit” icon.
3. Once all edits have been completed, select the “save changes” button at the bottom.

To update your legal name:

1. Search “Change My Legal Name” in Workday. Select the blue task.
2. Enter desired name changes.
3. Attach a current SSN card, then select the orange “submit” button at the bottom
4. This process will route to HR for final approval.

Your preferred name in Workday drives your display name in other university business systems (Outlook, Teams, etc).

To update your preferred name:

1. Search “Change My Preferred Name” in Workday. Select the blue task.
2. Uncheck the box “Use Legal Name as Preferred Name.” 
3. Enter desired preferred name changes.
4. This process will route through an approval process before integrating to downstream business systems. 

To change your marital status:

1. Under your worker profile, select the “personal” tab on the left-hand side.
2. Select the “edit” icon under the Personal Information tab.
3. Enter the new marital status and date

4. Select the orange “submit” button at the bottom of the screen.

To update your profile picture in Workday:

1. Navigate to www.liberty.edu/flamespass.
2. Select the “Request Flames Pass” button.
3. Select “Change Your Photo” button.

Please allow 24-48 hours after submission for your picture to be updated in Workday.

Generally, Workday will be unavailable on Saturdays from 2–5 a.m. EST. Quarterly maintenance windows can last longer, making Workday unavailable from 2 a.m.–1 p.m. EST. These maintenance windows may impact your ability to access the system to clock in and out. Employees who are unable to access Workday during a planned maintenance window should email their time punches to their Time & Absence Approver so that they can be updated in the system.