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This page highlights the available tools that can help you effectively manage physical spaces, equipment, and operational resources. From tracking room usage and scheduling facilities to overseeing inventory and ensuring assets are deployed where they’re needed most, these tools support smarter planning and more efficient daily operations. Space and asset management tools give departments clear visibility into what they have, how it’s being used, and how to optimize resources to support teaching, events, and campus operations.
Explore the tools below to discover solutions for your space and asset management needs.
Please note that some tools are approved and supported as enterprise technologies, while others may require additional or department‑specific licensing. Please contact your department’s BRM for details and to begin a request.
ServiceNow
ServiceNow provides a unified platform for managing workplace operations and enterprise assets. Through its enterprise asset management tools, ServiceNow tracks the entire lifecycle of equipment from acquisition to maintenance and retirement, helping organizations maintain accurate records, reduce downtime, and maximize the value of their resources.
Key Benefits
- Supports financial and compliance needs through precise tracking, reporting, and cost insights
- Improves asset lifecycle tracking from purchase to retirement
- Enhances operations with automated workflows and centralized information
WebCheckout
WebCheckout is a system used for managing equipment, spaces, and asset reservations across Liberty. It centralizes inventory tracking, room and equipment bookings, maintenance scheduling, and access control into a single platform. With tools for real‑time availability, customizable lending rules, and automated workflows, WebCheckout streamlines how departments manage shared physical resources. Its self‑service reservation portal, inventory management features, and reporting capabilities make it a great solution for tracking asset usage, preventing double bookings, and optimizing the allocation of campus equipment.
Key Benefits
- Manages equipment and room reservations with real‑time availability and bundled assets
- Improves tracking by centralizing inventory, history, and maintenance
- Enforces lending controls aligned with roles and permissions
ArcGIS
ArcGIS is a comprehensive platform that helps you visualize, analyze, and manage physical spaces and assets through interactive maps, data‑driven insights, and spatial planning tools. ArcGIS also provides structured space hierarchies, such as campus, building, floor, and room, to help teams assess occupancy, forecast needs, and optimize the use of physical environments.
Key Benefits
- Provides visibility into occupancy, availability, and hierarchical space layouts
- Supports planning and forecasting through space‑use analytics
- Enables data‑driven asset decisions by combining spatial and operational insights
25Live
25Live is a scheduling and space management platform used to request, reserve, and manage campus spaces and related resources. It helps departments coordinate rooms, events, and assets efficiently while maintaining visibility into availability, usage, and scheduling rules across the university.
Key Benefits
- Centralizes room and event scheduling for academic and non‑academic spaces
- Improves visibility into space availability, conflicts, and usage
- Supports shared resources and approval workflows for better coordination