Automating Your Department’s Mandatory Training

Training automation significantly reduces manual administrative work by ensuring all employees complete required mandatory training on schedule. Using in‑house systems such as Banner, Workday, and Canvas, the automated process assigns training based on job profiles stored in Workday, enabling both new and existing employees to receive the appropriate courses in Canvas.

In addition to keeping staff properly trained, department leaders gain visibility through standardized reporting that allows them to monitor training completion and maintain continuous compliance across the organization.

What Qualifies as Mandatory Training?

Mandatory training refers to employee training that the University requires, or may be required to report to external entities, to demonstrate compliance with federal, state, or local laws and regulations. Examples include FERPA, Title IX and CSA.

Key Features and Benefits

Automated training, especially for compliance‑driven programs like workplace safety, regulatory requirements, and mandated certifications, remain aligned with institutional standards while taking advantage of existing tools and processes to consistently meet required obligations.

How automation helps:

  • Onboards new hires with the training required for their roles
  • Standardizes notifications sent to trainees
  • Eliminates manual tracking of training completion through department‑wide reporting
  • Ensures consistent compliance across departments year after year

Quick Help

  • To complete, maintain, or reschedule mandatory training, please review the presentation below.
  • To request automated training, please submit a ticket here.

Frequently Asked Questions

What happens if I want to automate training and it doesn’t fit the mandatory training criteria?
Submit a ticket and someone will review your request and determine the best-fit implementation for your training needs.

What should I do if I need to update my course content or quizzes?
If you only need to update your course content or quizzes your department can update its content within Canvas or if you need assistance submit a ticket with ADS Academics Application Support.

Why can’t I change the name of a quiz after it has been created?
Quiz names must remain the same to ensure grades are recorded correctly for course completion and Banner integration. If a name change is necessary, please submit a ticket here.