This page highlights the tools that help you create, organize, store, and share documents across university systems. Whether you’re managing files for a course, storing institutional documents, collaborating on shared materials, or ensuring the right people have access to the right content, these tools support efficient and secure document workflows.

Browse the tools below to find the solutions that best fit your document management needs.

Please note that some tools are approved and supported as enterprise technologies, while others may require additional or department‑specific licensing. Please contact your department’s BRM for details and to begin a request.

SharePoint
Etrieve
Adobe Document Cloud

SharePoint

SharePoint is Microsoft’s cloud‑based content and document management platform that allows teams to store, organize, and securely share files across the university. As the backbone of content storage within Microsoft 365, SharePoint provides centralized document libraries with version history, metadata tagging, co‑authoring, advanced permissions, and powerful search capabilities. Integrated deeply with tools like Teams, OneDrive, and other Microsoft 365 apps, SharePoint supports structured storage, shared workflows, and organized knowledge across the institution.

Key Benefits

  • Stores shared documents with metadata and version history
  • Enables co‑authoring and seamless Microsoft 365 integration
  • Utilizes powerful search features for fast content discovery
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Etrieve

Etrieve is a cloud‑based enterprise content management software that centralizes document storage, electronic forms, and automated workflows in a single, easy‑to‑use system. With tools for secure document capture, indexing, approvals, e‑signatures, and process automation, Etrieve helps eliminate paper‑based tasks, streamline operations, and ensure consistent access to records across departments.

Key Benefits

  • Automates processes end‑to‑end to reduce workload and boost accuracy
  • Integrates with campus systems so data stays in sync across platforms
  • Strengthens security with strict access controls and complete audit visibility
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Adobe Document Cloud

Adobe Document Cloud is a secure digital document solution that enables you to create, edit, share, sign, and manage PDFs and electronic documents from anywhere. Built around Adobe Acrobat and Acrobat Sign, it supports efficient document workflows while helping teams maintain accuracy, consistency, and compliance throughout the document lifecycle.

Key Benefits

  • Creates, edits, and converts PDFs with professional formatting
  • Supports secure e‑signatures and approval workflows
  • Enables easy sharing, collaboration, and document tracking
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