New Employee Resources

1. Login into your candidate account. You will select “Sign In” located in the upper right portion of the page. Please use the email and password that was created when you first applied to Liberty.
2. Select “Candidate Home” in the top right which will give you access to view required documents that need to be signed/completed. These documents may include the following: offer letter, doctrinal statement, government identifiers, background check, etc. Please allow 24-48 hours for the offer letter to populate within the system.

As a new Liberty employee, you may need to Claim Your Liberty Account to gain access to Liberty systems (Liberty Email, Workday, MyLU, Canvas, etc).

Once your Liberty Account has been claimed, you should have access to your employee profile within Workday.

Save this page! You will use Workday to update your pay elections, request time off, review employee information, clock in and clock out, etc.

Your onboarding steps are to be completed within your Workday employee profile, which can be found within the ‘”My tasks” tab on the upper right hand side of your page or under “Awaiting Your Action” in the center of the page. Below you will find a variety of the onboarding steps you may need to complete.

Federal law requires employers to verify the identity and employment eligibility of all employees (both citizens and noncitizens) hired to work in the United States. To meet these requirements, Liberty University uses the Form I-9 within Workday and E-Verify for all newly hired faculty and staff.

E-Verify is an Internet-based system that compares information from an employee’s Form I-9 to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.

Section 1

Completed via Workday by the employee. Must be completed by the first day of employment.

Section 2

Completed in person by the employee. Original identification documents must be provided. Photocopies or digital versions will NOT be accepted. View a list of acceptable identification documents. Per federal law, section 2 must be completed no later than 3 days from hire. A delay in completing this section may lead to the termination of the employee.

• Residential and Hybrid Employees: present original identification documentation to our HR Office located in Green Hall 1560
• Remote Employees: email HR@liberty.edu to arrange an appointment to have documents verified by an HR Service Center representative online

After the I-9 process has been completed, you are formally authorized to work and will receive the remaining onboarding steps. These steps are sequential in nature, and you will only see one step at time.

The Flames Pass serves as an ID to grant access into certain facilities. Employees should coordinate with their department to obtain a Flames Pass through Campus and ID Services if needed. A Flames Pass can be in a digital or physical form. Remote employees are not required to obtain a Flames Pass.

Set up your Payment Election to identify and confirm where you would like your pay to be deposited. This step will also send an automatic notification in Workday to your manager/department to notify them that you are at an appropriate step to be scheduled to work.

You will also need to complete your federal and state tax sheets to elect your withholding options. View our payroll page for more information.

All employees are required to add a “Human Resources” address type in myLU due to tax implications (student workers will input either their commuter or on-campus address with their flames box for this task). Reference the video below, to see how to update your HR address.

Qualified students working for Liberty University do not have to pay FICA taxes if enrolled and regularly attending classes. During summer break you will be subject to FICA tax and will be automatically changed to Non-Exempt unless you notify Human Resources that you are enrolled in summer classes. If you are a nonresident alien international student, you can be exempt from FICA taxes all year.

Setting up a voluntary deduction allows a percentage of the funds earned as a student worker to be applied to your student account. The remaining balance will be paid according to your payment elections in Workday. If you do not want to set up a voluntary deduction, the Workday To Do task can be submitted as is.

Human Resources hosts New Employee Orientations (NEO) to facilitate a positive onboarding experience for new full-time benefitted employees of Liberty while providing essential content in a welcoming environment. All new full-time benefitted employees are required to attend New Employee Orientation. HR will email you an invitation to attend orientation based on your hire date. View New Employee Orientation dates.

The Employee Handbook Training course will introduce you to the essential policies, procedures and expectations outlined in the Liberty University Employee Handbook. On your first day, you will receive an email with instructions for accessing and completing the training course within Canvas. You will need to complete the course within 14 days of your hire date.

You will not be able to make your selections until the first day of employment. Dependents will need to be added in Workday BEFORE any coverage can be selected. Schedule a Benefits Meeting with our benefits team for you and your dependents to learn more about your benefit options.