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Faculty/Staff Email Signature Policy

Liberty University requires all faculty and staff members to use a standardized email signature in all internal or external communication related to the university. This signature gives recipients an understanding of the sender’s name and position in the university while maintaining credibility. In addition, this signature represents the university and helps us maintain a clean, cohesive brand.

Here are a few tips to remember as you create or update your signature:

  1. Please use the Signature Tool to create or update your signature. This will ensure that the branding is up-to-date and the format is correct.
  2. Delete any old signatures from your Outlook account. Deleting old signatures will help you avoid accidentally using an old signature.
  3. Use your signature on all internal and external communication. This helps to identify who you are and the position you hold at the university.
  4. Don’t add information or modify the format of your signature. This format is defined by the Marketing Department, and you are expected to comply as representatives of the university to this policy.


For further instruction and examples, please reference our Email Signature Guide. All supervisors are responsible for ensuring their employees are in compliance.

If you need assistance with your signature, contact the IT HelpDesk at (866) 447-2869 for remote support or stop by one of IT’s locations across campus and a technician will be happy to assist.

How to Set Up Your Email Signature

If you are using a Liberty University-issued computer, there will be an application on your computer to help you set up your signature. If Liberty University Signature Maker is not installed on your Windows computer, click here to download it from the Software Center. You will want to install Liberty University Signature Maker 1.3.

For Macs:

  1. Open Finder, navigate to Applications, and open the program called Liberty University Signature Maker 1.3.
  2. Fill out the contact information as requested by the application.
  3. Click Copy to copy the signature to your clipboard.
  4. Follow the instructions below for pasting the signature into the email application you use.

For Windows:

  1. Click Start, then All Programs, and lastly on the program called Liberty University Signature Maker 1.3.
  2. Fill out the contact information as requested by the application.
  3. Click Apply Signature.

How to Copy and Paste Your Signature into Your Email Application

Webmail (Outlook Web App)
Outlook 2016, 2013, and 2010 (Windows)
Outlook 2011 (Mac)
Mail (Mac)

Note: If you are using a browser other than Internet Explorer, your signature will not import with any special formatting. Firefox will not work for saving your Liberty University signature. Please use an alternative browser, such as Google Chrome.

  • Open Webmail (preferably in Internet Explorer for Windows PC users or Google Chrome for Mac users).
  • Click on the gear icon in the upper right corner of the window.
  • Click Options.
  • Under the Mail tab, you should see the Layout header.
  • After expanding Layout, click Email Signature.
  • Check the box for Automatically include my signature on messages I send.
  • Paste your signature into the text box and replace all the sample information with your personal information.
  • Click Save.
  • Open Outlook.
  • Click on the File menu and then click Options.
  • Click Mail and then click Signatures…
  • Click New to create a new signature; name it “Liberty” and click OK.
  • Make sure the options on the left for “New messages:” and “Replies/Forwards:” both have “Liberty” selected.
  • Paste your signature into the text box.
  • Replace all the sample information with your personal information.
  • Click OK to save your signature, and you’re done.
  • Open Outlook.
  • Click on the Outlook Menu and select Preferences.
  • Click Signatures.
  • Click the + button to create a new signature.
  • Double click on the new “Untitled” signature and rename it “Liberty”.
  • Click on Default Signatures… make sure “Liberty” is selected and click OK.
  • Paste your signature into the text box.
  • Replace all the sample information with your personal information.
  • Close the Signatures window, and your signature is now saved.
  • Open Mail.
  • Click on the Mail Menu and select Preferences.
  • Click on the Signatures tab.
  • Select your Liberty Email account and click the + button.
  • Rename the signature “Liberty”.
  • Paste your signature into the text box.
  • Replace all the sample information with your personal information.
  • Make sure the Choose Signature: drop down has “Liberty” selected.
  • Close the Signatures window, and it is now saved.

Tutorials & Support

  • Please be sure you read this entire page and the Email Signature Guide before emailing for further help.
  • If you need assistance setting up the Signature Tool on your computer, please visit one of the IT HelpDesk locations or call (866) 447-2869 for remote support.
  • If you need clarification on the email signature policy or have further questions regarding the policy, please feel free to email marketing@liberty.edu.

Email Signature Types

Staff & Residential Faculty Signature Example

Below is an example of what your email signature will look like after successfully running the Liberty University Signature Maker application.

Adjunct & Online Signature Example

Please note, on some computers you may see “LIBERTY UNIVERSITY” instead of the graphic Liberty University wordmark. That is also a correct signature.

Athletics Signature Example

Upon approval of the Athletics Director or Assistant AD, Athletics departments may use the following email signature.

Additional Notes

The signature formatting uses the Liberty blue & red standard colors. The font above the wordmark is Verdana, while the font below the wordmark is Georgia. Text should be bold or italic style where noted in the example above. Do not alter the formatting or spacing after using the application.

This email signature has been approved for all faculty & staff to use and should not include any additions. Additions not approved include, and are not limited to, webpage links, social media links, mailing addresses, email addresses, Scripture, department taglines, office hours, etc. For any clarification, please email marketing@liberty.edu.

All work-related email messages should include no backgrounds or email templates. Your email body text should be the default setting or a similarly legible font. It is imperative for all email communication to be visually professional and clear.

The email signature may look smaller or larger depending on screen resolution. The size that has been selected for the email signature is the most compatible with a wide variety of screen resolutions. Please keep this in mind if the email signature appears too large or too small on your screen.

Troubleshooting & Support

If running Mac OS X 10.5, the application will not appear on your Mac. You may download the application manually. Please note that if you are running Mac OS X 10.4 or earlier, you must use the method above and manually copy and paste the signature. If you are having trouble downloading the application, right-click the link and choose “Save File As” (or equivalent, depending on your browser).

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