Local Mileage Request
Every effort should be made to use University-owned vehicles for local travel with a business purposes. Departments can contact LU Transit for assistance with obtaining access to a University vehicle.
In the event a personal vehicle must be used, LU employees who are approved drivers, may request mileage reimbursement for local trips if approved in advance. Local mileage is defined as the 50 mile radius around the regular place of work (for more detail refer to the Travel Policy). Each employee request is applicable for one fiscal year only. An approved request must be obtained for each fiscal year in order to be reimbursed for mileage.
- Complete one Local Mileage Request form per employee.
At this time, do not fill in the bottom portion of the Local Mileage Request form.
- E-mail the signed Local Mileage Request form to firstname.lastname@example.org for final review and approval by the Executive Director of Procurement & Contract Administration.
- Procurement will send original form with all approval signatures back to the requestor via intercampus mail.
- Requestor will photocopy the original form and complete the bottom portion attaching one MapQuest for each destination. To submit for payment, attach the completed form with all documentation to a monthly expense report in Infor using the commodity code “MCMILE”.
** New local mileage form and signatures are required at the beginning of each fiscal year. **
For questions email email@example.com or call (434) 582-8760.