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Research Week 2022: Poster Presentation Guidelines

The poster session will take place in the JFL. Poster presentations must be prepared in advance and follow the guidelines below.

Poster Guidelines

Instructions for Residential Participants:

  • Posters must adhere to a 36 in. x 48 in. presentation foam board. Boards may be oriented horizontally or vertically.
  • An easel will be provided for all participants to display their mounted posters.
  • Abstract submissions have a file size limit of 10MB and must be in Word, PPT, or PDF format. 

Instructions for Online Participants:

  • You will display your poster digitally through MS Teams at the same time the residential participants in the same category are presenting. Research Week personnel will initiate an MS Teams meeting with you prior to the beginning of your scheduled session.
  • Once you have entered the MS Teams meeting on the day of the presentation, you will be able to share your screen with the audience. Your digital poster (i.e. PowerPoint slide) will then be projected onto a large mobile monitor at the poster session. As you present, you will be able to interact with the audience and judges during the event through this platform.
  • Prior to your session, you will be contacted with a date to test and troubleshoot the technology to ensure your familiarization with it. You will also be sent instructions on using MS Teams to present your poster.
  • The presenter must have access to a professional backdrop. Examples include an office, church classroom, library, etc.
  • The presenter must be able to give the presentation in professional dress.
  • Please look over these technological requirements for further guidelines.

Instructions for All Participants:

  • The title of your poster should appear across the top in large letters. Limit your poster title length. Poster titles using a 60 point font will stand out and be easy to read. The minimum font size should be 36 point. It is highly recommended that you use a legible and professional font such as Times New Roman, Helvetica, or Calibri.
  • The university logo and color schemes should not be modified, but you may adjust font sizes and layout formatting. Undergraduate posters must use a red background (see template) and graduate posters must use a blue background (see template).
  • The following sections must be included somewhere on the poster: Abstract or Background, Introduction and/or Research Question, Methods, Results and/or Conclusion, Future Work, References and/or Acknowledgments. The arrangement of the sections on your poster is up to the author’s discretion but that legibility, organization, and presentation will be addressed in the judging rubric.
  • You may modify the titles of sections that have “and/or” by selecting the title appropriate for your discipline (e.g. “Abstract” rather than “Background”).
  • Avoid using too much fine print. There should be an understandable “flow” of the poster that the audience can comprehend. You can supplement your poster with your own words or with a handout if you choose.
  • Use a 24 point font or larger for the main text.
  • Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible.
  • Depending on your discipline, we recommend limiting the text; as appropriate, you should ideally use bullets instead of paragraphs where there is text.
  • Your poster should cover the key points of your work. It need not attempt to include all the details; you can describe them to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion.
  • Your poster should provide sufficient citations for any images or creative displays of information. You will need written permission from the owner to include any copyrighted material in the published form of your poster. Since you may be asked to have your poster published in the institutional repository, your work will be reviewed for copyright compliance.

Use the following templates as an example of an acceptable poster:

Additional Resources:

CRS reserves the right to cancel a presenter’s poster session if the participant’s poster is not displayed at the start of the session.

Poster Session Guidelines

  • Poster sessions will be held throughout the week and will be scheduled based on the research category.
    • Creative/Artistic and Textual/Investigative Category Poster Session: TBD
    • Basic Category Poster Session: TBD
    •  Theoretical Categories Poster Session: TBD
    • Applied Category Poster Session: TBD
  • Check-in and registration for posters will be held between 10:00 a.m. and 1:00 p.m. each day in the Jerry Falwell Library.
  • For residential participants, registration will be in the Upper Atrium as you walk in the front doors. For online participants, you will be registered when you log onto the MS Teams meeting.
  • You should be set up and ready to present by 12:50 p.m. on the day of your session.
  • Dress professionally and anticipate any questions you may be asked. Be prepared to give a two-minute summary to your audience.
  • Posters will be left up for viewing from the end of your session until Friday afternoon. After your session is complete, they will be moved by Research Week personnel to a location in the library conducive for viewing. All posters will be taken down on Friday, April 15, 2022, and you should retrieve your poster between the hours of 1:00 p.m. and 7:00 p.m. that day. Posters remaining at the Jerry Falwell Library after two weeks will be discarded.

Professional Courtesy

Presenters should remain with their posters for the entire session. Be ready to present and answer questions from judges and spectators who are attending the session.

Awards and Judging

  • $250 First Place
  • $100 Second Place
  • $50 Third Place

These awards will be given for each research subtype (Basic, Applied, Theoretical Proposal, Textual or Investigative, and Creative and Artistic) independently for graduate and undergraduate students. All accepted presentations will be judged based on the respective rubrics detailed on the Abstract Guidelines page.