Submitting Dissertations and Theses

Graduate Dissertation, Thesis, and Scholarly Project Submissions

As a graduation requirement established by the Graduate School, students are required to submit an electronic copy of the final version of their successfully defended thesis, dissertation, or other scholarly project to the Jerry Falwell Library Scholarly Communications Department. These works will be published in Scholars Crossing, Liberty University’s institutional repository, as well as indexed in EBSCO Open Dissertations. Students also have the option to publish their work in ProQuest Dissertations & Theses Global. Please note that once items are published in the Scholars Crossing, they are publicly viewable and searchable in popular search engines. As such, students should carefully check their work to ensure that all final content edits have been made and that all formatting is consistent and in compliance with their department’s publication handbook.

NOTE: Undergraduate students submitting a Senior Honors Thesis need to use the Senior Honors Thesis submission page to submit their work.

Guidelines

  1. Submission should only occur after the student has successfully defended his or her work.
  2. Students must submit an electronic copy of the final version of their successfully defended thesis or dissertation to the library. Physical copies are not accepted.
  3. In order to provide identity protection, students must remove or block out all signatures within the work and personal contact information such as addresses, phone numbers, and email addresses. However, students are required to submit a scanned copy of their signed signatures page as a separate file within the submission form. The signature file will be saved with the student’s work but will not be published. Supplementary files (e.g., graphics, audio, video, etc.) are permissible.
    • Students must hold the copyright for all material published within the work or provide either documentation from the copyright holder for permission to publish the item or documentation that the item is rights-free. The burden for adhering to copyright law falls on the student. Permission must be obtained for items such as images, testing instruments, diagrams, and full-text materials (e.g., a full journal article, a survey, sheet music, etc.) For questions regarding whether or not permission is needed for an item, students should contact the Scholarly Communications Department.
    • Please note that permission to use is not the same as permission to publish. See more information on obtaining permission for copyrighted materials here.
  4. The Scholarly Communications Department will review the submission to ensure that it is complete and respond to the student with either approval or required revisions within five business days of the initial submission.
  5. Please note that the library does not review the content of students’ work. Students should review their work for any final edits prior to submission. Other than minor grammatical or citation errors, students may not request changes to their work once it has been accepted. Changes to content require approval from the student’s committee chair before resubmitting to the library.
  6. The Dean of the Graduate School must approve any exceptions to the Scholars Crossing Policy.

Checklist

  1. Copyright Compliance: Students must hold the copyright for all material published within the work. If the student does not hold the copyright for a particular item, he or she must provide either documentation from the copyright holder for permission to publish the item or documentation that the item is rights-free. The burden for adhering to copyright law falls on the student.
    • Permission must be obtained for items such as images, testing instruments, diagrams, and full-text materials (e.g., a full journal article, a survey, sheet music, etc.) For questions regarding whether or not permission is needed for an item, students should contact the Scholarly Communications Department.
    • Please note that permission to use is not the same as permission to publish. See more information on obtaining permission for copyrighted materials here.
  2. Signatures: In order to provide identity protection, students must remove or block out all signatures within the work.
  3. Hyperlinks: Students need to remove any hyperlinks to internet and email addresses within the body of the document and the references section (i.e., not in blue font, not underlined, and not clickable) prior to submission.
  4. Table of Contents: After all changes have been made, students should review the table of contents to ensure that the headings and page numbers still match the body of the document. Students are required to include all chapter/section headings, all first-level headings, and all appendices within the table of contents. Further heading levels (e.g., second-level headings, third-level headings, etc.) may be included, if desired, but they must be done consistently.

Step-by-Step Process

  1. The student writes/creates and successfully defends his or her thesis, dissertation, or other scholarly project.
  2. The student reviews this checklist to ensure that their work is ready for publication.
  3. The student submits his or her work to http://www.liberty.edu/ETDsubmission.
  4. The student receives an email acknowledging receipt of the submission of the work. This is not acknowledgement of acceptance.
  5. The Scholarly Communications Department reviews the student’s submission within five business days for the requirements outlined above.
  6. The Scholarly Communications Department notifies the student that either revisions are required or that the work has been accepted. If revisions are required, the student can review and upload the revisions through the submission form at http://www.liberty.edu/ETDsubmission.
  7. Once the work is accepted by the Scholarly Communications Department, the student will receive an acceptance email that he or she should then forward to the committee chair.
  8. If the student’s academic program requires a bound copy of the work, the student can submit a PDF version of their final, accepted work to the bindery.
    • It is important that the student does not submit his or her work to the bindery until after receiving a confirmation of acceptance from the Scholarly Communications Department.
    • The student should distribute the bound copy to their academic program.
    • Students should not send bound copies to the library.
  9. Optional submission to ProQuest: After receiving the acceptance email, the student has the option to submit his or her work to the ProQuest ETD Submission Site by creating an account at that page.
    • This is not required for graduation, but is offered as an option if the student would like his or her work published within ProQuest Dissertations and Theses Global.
    • The library does not recommend that students pay ProQuest to register for U.S. copyright or order bound copies through ProQuest.

Please direct questions to the Jerry Falwell Library Department of Scholarly Communications at scholarlycommunications@liberty.edu.


Writing Resources

Research

Search for resources in specific fields and access research resources in the Dissertations and Theses Research Guide.

Rawlings School of Divinity Writing Guide

Tutoring, Writing and Languages Writing Aids

Graduate Catalog

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