Emburse Expense Management

Any employee who has been granted a P-Card, has budget responsibility, travels, or is required to purchase goods on behalf of the University will have an Emburse profile.

User Quick-Start Guide – Get up and running with Emburse in just a few minutes as you learn how to access the application, create, submit, and track a report, approve expenses, and view all your activity.

Canvas Course – PDFN223: Emburse Expense Training
This course reviews the basics of how to use Emburse for reconciling P-Card Transactions and other activities. It is a requirement in order to obtain a P-Card.

Expense Reports (ER) can be used to reconcile the charges made to your P-Card. These charges must be directly related to an official LU business purpose and will be approved by the Financial Approvers for the FOAPAL you select.

Here is a short video on how to submit a simple ER:

Expense Reports (ER) can be used to request reimbursement for an out-of-pocket expense. This expense must be directly related to an official LU business purpose and cannot conflict with P-Card Policies and Procedures (PDF).

Here is a short video on how to request a reimbursement:

Per diem is allowed if you are traveling on behalf of the University for 12+ hours and outside of the 50-mile radius of home base (typically LU Campus).

Here is a help document on how to claim per diem (PDF).

Per diem can and should be requested on the same ER as either your P-Card transactions from that trip or the reimbursement requests from that same trip.

Cash Advances are available to full-time employees who do not have a P-Card and who do not travel often. It must be requested 2 weeks prior to being needed, and must be $100 or more. Here is a help document on how to request and reconcile the Cash Advance (PDF).

Receipts in Emburse are a little different than what you may be used to. They can be stored there instead of on your computer. You can upload them from the app, via email, or from your computer. They will be stored/held in the Receipts section of your E-Wallet.

You will also receive automated travel details and receipts for flights purchased via Concur and Anthony Travel. These will remain in your Travel Data section or in the receipts section of your E-Wallet until the transaction posts into your Credit Card section and then it will merge automatically.

It is important to remember that if you have a P-Card, you do not need to reconcile anything until you have that charge in your credit card section of your E-Wallet.

Approvals will be dependent on the FOAPAL selected during reconciliation. If multiple FOAPALs are used, then the items will be separated and go to each approver as needed. This is based on the financial approvals set for all systems for Liberty University – utilizing the APPQs.

Emburse – Where’s the account number (PDF)
Emburse – Helpful Tips (PDF)
Emburse Online Help Center
How to set up a delegate – someone to assist with creating and submitting your ERs
Emburse App for iPhone
Emburse App for Android