Policies & Procedures

• Benevolence Purchases
• Cash Advance Policy
• Cash Receipting Policy
  • Cash Handling Authorization Request Form
  • Refund Request Form – Procedures
  • Cash/Credit Card Refund Request Form
  • Credit Card Terminal Access Request Form
  • Payment Portal Request Form
  • Cash Advance Request Form
• Contract Policy & Procedures – Authorizes who can sign contracts on behalf of the University.
• Date Fields on Banner Requisitions & POs – Explains how to correctly use date fields in Banner.
• Donation & Campaign/Solicitation Policy
• Early Arrival Meal Stipends and Student Travel Per Diem Process
• Event Production Policy
• Fiscal Year-End Policy
• Food Service Policy  *Updated September 2016
  • Casual Event Proposal
  • Catering Proposal Form
• Incentive/Gift Reporting Procedures
  • Incentive/Gift Reporting Form
• Information Technology Policy
  • IT Marketplace
  • Software Purchases and Renewals
• Multi-Year Contracts Procedure – Applies to all purchases crossing fiscal years.
• P-Card Policy
  • P-Card Violation Procedures 

• Physical Plant / Facilities Management Policies (pending updates)
• Prepaid/Deposits Policy and Procedure – Applies to expenses requiring a deposit or payment before services/goods are received.
• Printing Policy & Procedures
• Procurement Policy – Authorizes who can develop, implement, and execute purchasing policies.
• Procurement Process Policy and Procedures – Defines processes for procurement.
  • Request for Check (search “Non-PO Check Request” in buyLU)
  • Visit our HR Disbursement vs. Request for Check page
• Project Inquiry and Creation Process
• Student Clubs/Organizations, Finance Guidelines
  • Classification Inquiry 
• Travel, Meals, & Entertainment  *Updated July 2016
  • Liberty University Travel Site (with Online Booking site)
  • Liberty University Travel, Meals & Entertainment Policy and Procedures (revised July 2016)
  • Travel Policy Quick Reference Guide