The Grant Process – From Start to Finish.
The Office of Sponsored Programs (OSP) is here to help you navigate the grant process step by step. From a project’s initiation to its closeout, the OSP works alongside you to help you attain your goals.
See below for our step-by-step guidelines for each phase of the grant proposal process.
Step 1: Contact the Office of Sponsored Programs
Once you have an approved project in mind, contact us at (434) 582-2902 or firstname.lastname@example.org. We will work with you to help develop and perfect your idea. We will also help you find funding opportunities, work on your proposal, and submit your proposal to the sponsor.
Develop Your Project Idea
When you have a project idea, the first step is to talk with your dean and/or chair to gain project approval. Then, work with your dean and/or chair to develop a preliminary budget. For budgeting information and more detailed instructions, please visit our OSP SharePoint page:
After approvals are obtained and your preliminary budget has been created, please follow the link below to access to the Liberty University Internal Approval Form (IAF).
Identify Funding Opportunities
Whether you already have a funding opportunity or aren’t sure where to start looking, we can help. Contact us for assistance in your search for funding opportunities.
Liberty University provides several funding opportunities through the Center for Academic Development (CAD) and the Center for Research & Scholarships (CRS).
- Learn more about Liberty Funding
Federal and foundation grants include a wide range of funding opportunities. These are offered through government aid as well as corporate and private funding.
Step 2: Prepare & Submit Your Grant Proposal
Next, you’ll prepare a proposal package for submission.
Write Your Proposal
Since each funding opportunity is unique, all terms and conditions must be read carefully. Deadlines, allowable charges, and budget restrictions can differ between funding opportunities. We’ll help you develop your proposal narrative, budget and justification, and other documents according to the terms and conditions of the funding opportunity.
Grant Writing Tips
Grant Writing Tips
When writing your grant, use plain language. Not everyone reading your grant will be familiar with the terms specific to your field. The same goes for acronyms. Make sure to use the full name with the acronym after it in parentheses on each page. Use confident language like “will” and “can” instead of “would” or “could.”
Below are more resources about writing your grant:
Submit Your Proposal
All externally funded projects must be routed through the Office of Sponsored Programs for review and approval. We’ll help you with all hard copy and electronic grant submissions.
Because there are multiple steps and internal approvals required before you send your proposal to a sponsor, submit your final grant proposal documents to the Office of Sponsored Programs at least 10 business days prior to the agency deadline for internal reviews and approvals.
Step 3: Manage & Close Out Your Project
Congratulations, your proposal has been submitted! Now, all that’s left is to negotiate terms and conditions and finalize any remaining funding reports. We’ll work with you to make sure your funding goes through and your project is closed out according to policy.
Negotiate Terms & Conditions
The Office of Sponsored Programs is responsible for negotiating the final terms and conditions of an award. We’ll notify you regarding any revisions required by the sponsor.
Manage Your Finances
We monitor all project-related financial transactions including payroll, travel, and credit card charges.
Direct & Indirect Costs
Direct costs are directly attributed to a particular sponsored project, without exceptions or “unless” statements.
- Examples include project materials, equipment, subcontracts, participant costs, travel costs, wages of faculty/staff involved in your project
Indirect costs are for common or joint objectives and cannot be identified readily with a particular sponsored project.
- Examples include office supplies, photoduplication for departmental files, wages of support personnel/clerical staff/administrators
Close Out Your Project
Once the project is finished, there are usually specific funding agency reports to complete and submit. Contact us at (434) 582-2902 or email@example.com for closeout instructions.