Faculty & Staff Resources

Bringing Your Classroom to the World

Whether you are planning international or domestic travel with students, or traveling independently as faculty or staff, LU Send partners with you from initial concept through final execution. We support trip development, connect you with trusted vendors and ministry partners, provide training and resources, and guide you through all university approvals, registration processes, and compliance requirements. 

How LU Send Supports You

• Trip Development: From your initial idea to the final itinerary, we walk with you every step of the way.
• Vendor & Partner Connections: Access vetted travel providers and trusted Christian service/ministry partners.
• Training & Resources: Access a library of tools to prepare you and your students for meaningful travel.
• Policy Guidance: We help you navigate university requirements with clarity and confidence.

Faculty-Led Programs

LU Send partners with faculty to design and execute international trips that integrate academic, cultural, and spiritual goals. Whether traveling across the country or around the world, LU Send provides complete facilitation for your program once your initial proposal is approved.

Proposals must be submitted 13 months prior to departure. This timeline provides the essential runway needed to ensure program success. Once the Trip Agreement is signed, you may begin promoting the trip and accepting student applications.

Proposal Deadlines:

Have Questions?

Please Schedule a consultation with LU Send leadership to discuss your program concept, academic goals, proposal requirements, and the overall planning process.

LU Send will communicate the proposal’s approval status to the faculty/staff lead. Approved proposals will be moved into the trip development process.

Domestic Travel with Students

Faculty-led domestic trips fall into three categories based on the level of LU Send support and the nature of the trip. Use the guide below to determine which category your trip fits into and what steps to take.

Premium LU Send Trip

Designed for multi-day, overnight travel, Premium trips offer full-service operational support. LU Send handles logistics, vendor contracts, budgeting, payments, and excused absence coordination from start to finish.

Use this if your trip:

• Is overnight and more than 50 miles from campus
• Includes academic or CSER credit
• Requires full LU Send operational support, including flight/ground transportation booking, lodging arrangements, and budget setup.

Proposal Deadlines (12 Months Before Departure):

Have Questions?

Please Schedule a consultation with LU Send leadership to discuss your program concept, academic goals, proposal requirements, and the overall planning process.

LU Send will communicate the proposal’s approval status to the faculty/staff lead. Approved proposals will be moved into the trip development process.

Standard LU Send Trip

For overnight travel that requires university approval but does not require full LU Send travel support.

Use this trip if:

• Your trip includes overnight travel
• You do not need LU Send support for logistics, budgeting, or academic credit
• Liberty students are participating and university approval is required
• For overnight trips, the faculty leader must provide all overnight addresses for Clery Act reporting.

After approval: LU Send will obtain the required Dean and Provost approvals and any necessary state approvals for out-of-state travel. Once approved, the faculty leader will receive the Student Traveler Compliance Form by email to share with participating students. Each student completes their traveler information and Assumption of Risk through the form. Students receive an automated confirmation with next steps and, once all required information is complete, their official Excused Absence notification by email.

Basic LU Send Trip

Designed for short-duration, single-day excursions or local events that do not involve overnight stays. This option handles administrative and executive approvals to grant student excused absences without full travel logistics support.

Use this if your trip:

• Is a day trip or an on-campus event
• Requires excused absences (class, curfew, convo)
• No registration is required if the trip is under 50 miles, takes place on a Saturday, and does not require an excused absence.

After approval: LU Send will obtain the required Dean and Provost approvals and any necessary state approvals for out-of-state travel. Once approved, the faculty leader will receive the Student Traveler Compliance Form by email to share with participating students. Each student completes their traveler information and Assumption of Risk through the form. Students receive an automated confirmation with next steps and, once all required information is complete, their official Excused Absence notification by email.

Please complete the appropriate request form at least three (3) weeks prior to the event to allow sufficient time for review, approvals, and required compliance processes.

Registering International Faculty or Staff Travel

All Liberty University faculty and staff traveling internationally for university-related purposes are required to complete the International Travel Registration Form—even if students are not accompanying the trip.

This registration is not a travel approval (which must be obtained through your department), but rather a notification process that allows LU Send to:

• Enroll you in the University’s emergency management system
• Purchase the required international health and travel insurance
• Review your destination through the Global Travel Advisory Committee to ensure there are no travel advisories or insurance exclusions

Deadline

• The form must be submitted at least 4 weeks prior to departure to allow time for insurance processing and documentation.
• Once insurance is purchased using the budget code you provide, your individual insurance card will be uploaded to your registration form under the “Documents” tab before your departure.

Common Examples of Faculty/Staff International Travel:

• Academic conferences
• Research or grant-funded travel (e.g., OSPR)
• International recruitment or scouting
• University-sponsored site visits or training

 This form is not for student travel. Separate processes and forms are required for students, including assumption of risk documentation.