Domestic Student Travel
Through LU Send, Liberty University strives to partner with faculty and staff to provide quality academic experiences with minimal risk to the students. With that in mind, here are some policies that have been put in place, along with some guidelines that can assist with providing a positive experience for our students.
Trip Proposal Process
- Please contact Audrey Hammond, Director of Academic Operations, by email or phone (434-592-4204), to learn more about the proposal process.
- For all other inquiries, please email firstname.lastname@example.org
LU Send Faculty-led Trips
LU Send is the centralized hub of support for all student travel and processes all faculty-led academic/co-curricular trips. Faculty/Staff who wish to host a group of students on a domestic or international trip must work with LU Send to obtain approval and support for those trips, whether during the semester or during breaks.
Under no circumstances should faculty be leading students off-campus trips without first working with LU Send & the Provost office.
Excused Absence Requests for local/day trips less than 50 miles from the University
Each department/club will designate one person to collect all excused absence requests in a spreadsheet format provided to them by the Provost office. All local and day trip requests should be approved by the Dean or Club’s faculty Advisor, and sent directly to the Provost office for final approval in the provided format. Please email the Vice-Provost Dr. Ron Hawkins at email@example.com for more info.
*All forms must be approved by the Dean of the faculty member’s department prior to being processed.*
Overnight and/or more than 50 miles from Liberty University
All excused absences that are overnight, or outside of the Lynchburg and surrounding areas are to be submitted to LU Send directly for the following reasons:
- Cleary Act reporting (all overnight student stays are required to be reported for Cleary act)
- All overnight trips are required to meet certain university standards that LU Send will ensure are clearly communicated to faculty, and policies and procedures are being met
- Anything overnight, or outside of the greater Lynchburg area (within 50 miles) require the student to sign an Assumption of Risk Form. LU Send will work with the faculty and student to make sure this is taken care of.
These requests are submitted through the LU Send Faculty Gateway at www.liberty.edu/send
LU Send will seek required approvals depending on the length and involvement needed in each trip.
* All forms must be approved by the Dean of the faculty member’s department prior to being processed.*
All of the proposal dates are hard deadlines.
*The dates below are for trips that are overnight and/or more than 50 miles from LU. They also operate as a full LU Send trip (i.e Logistics, budget, LU Send holistic model, excused absence, out of bed request, etc. are all done by LU Send.) Proposals should be sent in 9 months before departure.
Fall 2020 | February 15th, 2020
Winter 2021 | April 1st, 2020
Spring 2021 | June 15th, 2020
Summer 2021 | August 15th, 2020
*If your trip does not require logistical support, budget, or academic credit, you will need to submit all proposals within a month of departure. This will give us enough time to get excused absence request/approvals, assumption of risk, and out of bed request in time for your departure. If you are not able to get this request in this time frame, please email firstname.lastname@example.org for further information.
International Faculty Travel (not with a group): All international travel for University purposes must be registered with LU Send a minimum of 2 weeks before the dates of travel so that proper insurance can be purchased. Departments should budget for international health and travel insurance when planning international travel. The cost is $2.42 a day.
International Group Travel not related to University Travel
Any Faculty member participating in international group travel opportunities that are not related to the University, but has Liberty University students attending (i.e. church mission trips) should be disclosed to LU Send no later than 3 weeks before travel. This short disclosure form can be found through the Faculty/Staff Resources portal at www.liberty.edu/send. In addition to registration, none of these international opportunities are to be presented or marketed to Liberty University students on campus without express written permission from LU Send. Under certain circumstances, student participants will be asked to sign a hold-harmless agreement/disclosure furnished by LU Send.