Faculty & Staff
Interested in reserving a space to hold a meeting, advertise for your next event, or host the event you’ve been planning? You’ve come to the right place! The University Office is here to serve you and help plan your event in one of our beautiful spaces on campus.
Before planning your event, please read these guidelines to help;
Food at Your Event
Liberty University has contracts with Sodexo and Coca-Cola. We seek to honor these contracts and use Sodexo and Coca-Cola products/services before any other vendor. Although there are exceptions, please read our full Liberty University Events Food Policy before scheduling your event.
Our tabling spots on campus are a hot spot to grab the attention of students or staff. We have many tabling locations the Montview Student Union on the 1st Floor and 2nd Floor. We also have spaces on the Academic Lawn, JFL, and the Tilley. Please read our Tabling Policies before requesting one of these spaces.
When inviting external organizations to table on campus, there are a few departments you must get approval from first. Religious Organizations must go through LU Serve and Career Organizations must go through Career Services.
Looking to hold a fundraiser on campus for your department or students? Liberty doesn’t allow any selling of any kind in an Academic Building. Please read the Fundraising Policy for more information.
Will your events require tickets? You must contact the Ticketing office before offering tickets to your event. For more information on the steps you need to take with holding a ticketed event, please email Amanda Rider at firstname.lastname@example.org
Inviting a guest speaker to your event? You must contact LU Stages before inviting a guest to speak on campus. Please visit the LU Stages page and fill out their guest forms.
The University Events Office has navy blue Liberty branded tablecloths (fits on a 8ft rectangular table) that you can use for your table at any event. The tablecloths must be signed in and out at the Liberty Mountain Conference Center in Candler’s Station. Please work with your event manager from the University Events Office to schedule a time to go down and pick up your reserved tablecloths. Before signing out your reserved tablecloths, please read our Tablecloth Policy.
Clear Bag Policy
When planning large-scale events, please be aware of the University’s Clear Bag Policy.
If you are looking at holding an event on CFAW week/weekend, please reach out to OnCampusRecruitmentEvents@liberty.edu to work with their office for your event. The CFAW team will reach out to our office for your event.
Aventri Event Planning Tool
Aventri is Liberty University’s new event management system. This system houses all event tools in one centralized location to help streamline the planning process and reduce time-consuming tasks. Aventri features allow you to:
- Create Customized Event Forms
- Receive Payments
- Host Virtual and In Person Events
- Communicate with Attendees
- Collect Event Analytics
- And More!
Visit www.Liberty.edu/Aventri to learn how your department can benefit from using this robust tool!
Take a look at our different locations on and off-campus that you can schedule.
Please read the policy to the location you will be requesting before submitting your request form.
Liberty University offers a number of different facilities to use for your event. From large event spaces and auditoriums to class spaces and conference rooms, our team will help you determine the best location that meets every need of your event.
Take advantage of our state-of-the-art Athletics facilities for your upcoming event. Note, availability of our athletics facilities is dependent upon the needs of our NCAA and Club Sports programs.
With over 13,000 square feet of space, Liberty Mountain Conference Center is Lynchburg’s premier conference center. With 8 event spaces with flexible set-ups, the Liberty Mountain Conference Center is equipped to host anything from banquets and reception to business meetings and birthday parties.
Weddings at LU
Weddings at LU offers beautiful venues that are not only used for wedding ceremonies and receptions but can also be a perfect luncheon, banquet, or meeting spot for your department. At our 701 properties we offer a helpful staff dedicated to making your event a perfect one. Check out some of the venues you can book for your next event!
Ready to Schedule Your Event?
Need help with our new Request Form? Watch our tutorial here!
University Events Scheduling Calendar
The University Events Office opens up every season (Fall, Spring, and Summer) for faculty and staff to submit their location requests all at once for the upcoming season. Please take a look at our upcoming dates!
Fall 2023 – Already Scheduling. Submit your Event Request now!
Spring 2024 – October 6th
Summer 2024 – Date is TBD
Has your room number changed on campus and needs to be updated in 25live? Please fill out this survey so we can keep 25live accurate: https://liberty.co1.qualtrics.com/jfe/form/SV_eYhVJSjmUapbsqN
Wanting to know what events are happening on campus? Take a look at our Campus Calendar to see what’s going on!
Are you wanting to market your event to the LU Community or the Public? Take a look at some ways you can promote your event with Various Options.
Take a look at all the supplies we offer to our Faculty & Staff when planning an event in the ESMM Catalog. If you are interested in using any of these items, make a note of this when filling out your request form on 25live.
Are you moving offices? Do you have items you need to be taken to 12th Street? We have an experienced team that can help you with these items. Take a look at our Material Movement site to see our process.