External Events FAQ
Needing more information on how to plan your external event at Liberty University’s campus? Take a look at our frequently asked questions below. If you still have questions, contact us at events@liberty.edu or (434) 592-3511 for help!
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General Information
How do I request materials (i.e. tables, chairs, etc.) to use during my event?
All requests for tables, chairs, and other materials should be included on your Event Request form. Once our team has that information, we will work with our Event Support team to make sure that the materials are available and set up properly for your event. Our team will provide you with a layout of how the facility will be set up for the event, which can be adjusted as needed prior to the event.
What if I need audio and/or video support for my event?
Many of our facilities here at Liberty University come pre-equipped with video and audio functionality that can be used for your event. This includes access to microphones, screens and projectors, and television screens. For the spaces on our campus that are not equipped with this technology, our Event Production team is able to assist by providing these systems on a temporary basis.
How do I set up a time to view a facility before hosting my event?
Walkthroughs in our facilities can be scheduled through the University Events Office. Email us at events@liberty.edu with your interest in doing a walkthrough prior to your event and we will work with you to arrange a time to do so.
Will I have a layout for my event?
Yes, our office uses an interactive layout system that you will be able to use to create the room the way you want it to look on the day of your event. For a bonus feature, ask us about our SeatMe seating chart feature for any banquet events!
Costs
How much does it cost to host an event at Liberty University?
Each of our facilities come with their own rental rates and pricing structures. For more information, or to request a quote, please email us at events@liberty.edu.
What is included in the rental costs for events hosted at Liberty University?
In most of our facilities, the rental rates include the use of the facility for the requested amount of time as well as any additional support required, including any materials needed for the event, audio/video support during the event, custodial, etc. However, some events such as championship athletic events and weddings may include additional fees related to the event. This can include operational fees for staff needing to be on-site during the event, the rental of additional materials for the event, etc.
For more information on how this applies to your event, or to request a quote, please email us at events@liberty.edu.
How do I pay my rental fee?
The University Events team will create an invoice to cover your total rental costs for your event. This invoice will include a breakdown of everything that you are being charged for, as well as instructions for how to submit your payment to the Liberty University Cashier’s Office.
Do I pay my rental fee before or after my event?
Deposits are required for all events! For smaller events, such as meetings or birthday parties, payments may be required prior to the event in the form of either a deposit or a full payment. Other events, primarily our Athletic events, are often invoiced following the event.
For more information on this, reach out to the University Events Office at events@liberty.edu.
Catering/Dining
Can events be catered at Liberty University?
Yes, events can be catered in Liberty University facilities. Please be sure to include this need when filling out your Event Request Form to host an event at Liberty University.
Am I required to use Liberty University’s catering services for my event?
Not necessarily. Certain Liberty University facilities require the use of Sodexo catering for all events held in the space. Other facilities on campus allow for outside catering to be brought in. For more information on approved catering vendors, email us at events@liberty.edu.
Cancellations
What is the cancellation policy for events hosted at Liberty University?
Customers can cancel events at any time prior to the day of the event. Generally speaking, the cancellation fee will be 50% of the total rental fee if cancelled more than 30 days prior to the event date. If cancelled within 30 days or less of the event date, the cancellation fee will be 100% of the total rental fee.