Organizing a Camp: Non-Liberty Affiliated
Non-Liberty affiliated groups consist of organizations with no affiliation to the University. These camps can have any number of focuses – academic, athletic, recreation, etc. – and come to Liberty with the intent of renting our various facilities and services to help facilitate their summer camps. Because these organizations have no direct association with the University, they are required to pay rental fees for the use of any of our on-campus facilities and are subject to standard pricing for any on-campus housing or dining needs during the summer.
Step 1: Submit a Summer Camp Application form
Non-Liberty affiliated groups will apply to host their summer camps through an application form provided by the University Events Office. To receive an application form, please email firstname.lastname@example.org. Once submitted, the University Events Office staff will review these applications and reach out if there are any questions or potential conflicts with the dates requested.
Step 2: Sign your Date Contract
The Date Contract confirms the dates in which a camp is able to be held at Liberty University. Date Contracts do not confirm any sort of facilities or services for the camp, including housing, dining, transit, etc. Once the Date Contract is signed and returned to the University Events Office, the camp is officially confirmed on our summer camps schedule.
Step 3: Schedule a camp meeting with your Summer Camp Coordinator
Your Summer Camp Coordinator, aka the University Events staff member who is assigned to your camp, will reach out to you regarding setting up a summer camp meeting to go over all of the details for your camp. They will provide more information on what dorms, meal plans, facilities, etc. have been reserved for your camp, and will discuss any outstanding topics or questions that are still pending for your camp. At this time, your Summer Camp Coordinator will provide you with your camp’s Final Contract.
Step 4: Sign your Final Contract
The Final Contract is the official confirmation for summer camps being hosted at Liberty University. Final Contracts cover all aspects of the camp –including housing locations, dining needs, requested facilities, etc. – as well as preliminary pricing estimates for hosting the camp. Upon signing the Final Contract, the camp is officially confirmed.
Step 5: Submit your Certificate of Insurance
All Non-Liberty Affiliated camps are required to submit a certificate of insurance with their signed Final Contract. For more information on Liberty University’s insurance requirements for external clients, visit our Certificate of Insurance page.
Step 6: Submit your completed Appendix A form
Prior to the start of your camp, you will need to ensure that your camp roster is completely filled out. Using the Appendix A form, which will be provided to you by your Summer Camp Coordinator, please make sure that all information in filled in completely and correctly. This includes camper name and contact information. This camp roster will be used when assigning any requested services for your camp (overnight housing, dining, etc.), so it is crucial that this information is correct prior to the start of your camp.
If you have any questions, please email email@example.com