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Monday, April 7, 2014

Working with Tables in Web Manager 2

Working with tables in WYSIWYG boxes is easy when you know how! This post will assist you in all things having to do with tables.

View a 2-minute video tutorial on creating tables

Creating Tables

  • To create a new table, simply use the "table" button in the WYSIWYG tool menu.
    table button
  • This will open the table properties for a new table. From here, you have options to set the number of rows/columns, the dimensions, border size, and alignment. In almost all cases, you want to set the width of your table to "100%" so that it uses the entire width of the page. 

    table properties

Editing Tables

  • There a few options for editing an existing table by right-clicking in the table, such as editing the cell, row, column, table properties, or deleting the table altogether. You can also delete individual cells, rows, or columns.

Cell Properties

  • "Cell Properties" offers many options for editing tables, and can be found by right-clicking in the desired cell and selecting "Cell" from the menu, and then "Cell Properties."
  • From here, you can set the alignment for the contents in the cell, set a background color (it is best to only use neutral colors, like gray), and adjust the width and height of the cell.

  • If you have set your table to a width of 100%, you can then set cells to a certain percentage of the table by changing the drop-down from "pixels" to "percent."
    Note: The width that you set for the cell will also adjust any other cells within the column.

More on Cells

  • Cells can be deleted, merged, and split. By right-clicking and selecting "Cell" from the menu, you will see these options for editing cells.
  • For merging cells, you can also highlight the cells you want to merge before right-clicking, and then be given the direct option to "Merge Cells" (as opposed to "Merge Right" or "Merge Down").

Cell Menu

Posted at 11:32 AM | Permalink

Tuesday, November 3, 2009

Improve your file names and reap rewards

Why should you care about how you name JPGs, PDFs, and other files used on your web pages? Because doing it the right way helps avoid problems and can actually improve the value of your web pages.

Well-named files will:

  • Improve search results
  • Make identifying files easier
  • Keep urls neat, tidy, and easy to read

Proper file naming involves using appropriate keywords – descriptive words or phrases someone might search for – and avoiding spaces and special characters.

File naming rules:

  • Use a hyphen between words.
  • Put important keywords at the front of the file name.
  • Don’t run words together with no spaces
  • Don’t use spaces or underscores to separate words
  • Don't use special characters in the file name (including #, %, &, $, and most other symbols)

When you fail to follow these rules, you get file names that look like this: 

Example of a bad file name

Web browsers replace spaces in filenames with "%20," making it difficult for humans to read. Running words together is not as difficult for humans to read, but search engines can't distinguish individual words that have no separator.

Search engines can't distinguish individual words when they run together

But both humans and search engines can read this neat and tidy name:

Good filenames separate individual words with hyphens and don't include special characters

good check markGood filename examples:

  • student-leader-move-in-day.jpg
  • LUOA-4th-Grade-Curriculum-Guide.pdf

bad x markBad filename examples:

  • 20120814_3511JR.jpg 
  • LUOA_4th_Grade_Curriculum_Guide_rev__10-2013.pdf 
  • LUOA 4thGradeCurriculumGuide rev10-2013.pdf 

A note on dates in filenames

If you have PDFs that you replace each year, here's one more tip to keep your file manager neat and tidy: don't include the date in your PDF filename. Instead, put the date in the document itself - in the header, footer, or even the title. Here's how:

  1. Update your PDF document with the new date in the header, footer, or title
  2. Save the PDF with a descriptive name that doesn't include dates
  3. Upload the new document to the same file manager folder location

The benefits?

  • The new file will replace the old file automatically 
  • All links to your document will now point to the newly updated file and
  • You won't have all those outdated versions cluttering up your file manager folders
Posted at 4:21 PM | Permalink

Wednesday, January 8, 2014

How to find and fix broken links

One of the most annoying things for website visitors is clicking a link and getting an error message. This is known as a “404 error” and in an ideal world, we would never see it. 

Website visitors don't like to see the 404 error message

While you can’t control broken links outside your department pages, you can — and should — eliminate them on your own pages. One way to find broken links is to go through all your pages and manually click each link to make sure it works, but that can take a lot of time.

A faster way is to use a free browser extension available for Firefox or Chrome. Here are two that I have tried. (I use the Chrome extension almost every day):

After installing the extension to your browser of choice*, you can check the links on your web page in seconds, with the click of a button. The tool will highlight broken links. Then you can open the page in Web Manager and fix those links, thus making the World Wide Web a little bit better.

*You still use Internet Explorer or Safari? We recommend that you download and try either Firefox or Chrome because:

  • They play nicely with Web Manager
  • You can use handy plug-in's like the ones mentioned above
Posted at 2:40 PM | Permalink

Friday, November 8, 2013

Need help?

Need help using Web Manager 2, cropping photos, or structuring pages?
Have questions about best content practices, naming files, or all the things?


How to get help

All Web Manager 2 users: check this blog and tutorials for answers!

If that doesn't work—
Normal users: contact your Publisher for assistance
Publishers and Editors: contact Kari Barton. Her info is on the Web Manager 2 homepage!

Kari Barton (from Marketing's Web Content team) is your new primary contact for assistance. She can answer any questions you have!

Posted at 9:23 AM | Permalink

Friday, October 4, 2013

Liberty's new zip code: 24515

You've probably heard that Liberty University now has it's own zip code — here's how it will affect you on the web.

This new zip code will be used for all on-campus mail, so you may need to update any addresses you have posted on your webpages in order to reflect this change.

For full information, view the new Zip Code details from Postal Services

Posted at 10:19 AM | Permalink

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