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Borrowing Services Policy

Main Number: (434) 582-2220

Borrowing Services: (434) 592-4975

Policy Statement

The Learning Commons Department facilitates physical access to library materials from the book tower, Automated Storage Retrieval System, and the reserve room through the Customer Service Center. Library customers must use their own card when checking out library materials; however, faculty members may send pre-designated individuals (proxy patrons) to check out items on their behalf.

Liberty students, faculty, and staff must use their Flames Pass as their library card. Alumni must obtain an alumni card through Alumni Relations or Card Services, which will serve as their library card. Community members may borrow materials with the payment of a $10 annual fee. Community members must be 18 years or older to hold a membership or provide written consent from a responsible guardian.

Library users are responsible to return physical items in the same condition in which they were checked out. Library users will be billed for overdue, damaged, or lost items. Charges for overdue fines, damaged materials, and lost items are posted to students’ accounts. Community, alumni, faculty, and staff users may pay charges at the Customer Service Center via credit card.

Reason for Policy

The Learning Commons Department’s Borrowing Services policy outlines the parameters for accessing physical library materials through the Customer Service Center and reserve areas, in addition to managing the circulation of Interlibrary Loan (ILL) materials at the Customer Service Center.


Reserve Items

Faculty may put any type of materials on reserve for either 3 hours, 24 hours, or 3 days. Items on reserve are only available to Liberty students, faculty, and staff.

Item Pick-Up

  • Students, staff, and community members check out items in person with their card.
  • Faculty members can complete a Checkout Permissions Form and email it to the Borrowing Services Supervisor ( to authorize a designated individual (proxy patron) who can borrow library material on their behalf.

Borrowing Period

  • General items: 30 Days (60 Days for faculty)
  • DVDs: 7 Days
  • Curriculum Materials: Curriculum materials have different borrowing periods based on collection. Juvenile easy, fiction, nonfiction, biography, and Young Adult books follow the same borrowing period as general items. All other materials have 3 days borrowing.

Reserve items and Non-traditional items: 3 Hours, 24 Hours, 3 Days, or 7 Days

Periodicals and reference materials are for use in the library only and cannot be borrowed--Except for faculty and staff by special arrangement.

Item Checkout Limit and Fines

  • General items:
    • Undergraduate Student: 25
    • Graduate Students: 35
      • Overdue Fines: 20¢ per item per day, $10 item maximum
    • Staff: 25
    • Faculty: 50
    • Community Members, VIVA, ATLA and Alumni: 10
      • Overdue Fines: 20¢ per item per day, $10 item maximum
  • DVDs: 3
    • Overdue Fines: $5 per item per day, $50 maximum
  • Curriculum Teacher Resource Materials: 3
    • Overdue Fines: $5 per item per day, $50 maximum
  • Reserve items and Non-traditional items: 3
    • Overdue Fines:
      • 3 Hour: $1 per hour per item per day
      • 24 Hours: $10 per item per day
      • 3 day and 7 day: $5 per item per day, $50 maximum

Renewing Items

Renew items through your library account or by contacting the Customer Service Center or the Curriculum Library. Renewals cannot be processed for items that have a hold for another customer.

Renewal Limits

Number of times an item can be renewed in the same checkout period.

  • General items: 1
  • DVDs: 1
  • Curriculum Materials: Juvenile easy, fiction, nonfiction, biography, and Young Adult books follow the same renewal limits as general items. All other curriculum materials are N/A.
  • Reserve and Non-traditional items: N/A

Returning Items

As library employees' charge and discharge physical materials, they will assess the condition of the items. Once an item has become overdue, library personnel will contact the customer to inform him or her of the overdue and/or lost status. Items returned during closed hours will be backdated to the previous day that the library was open.


Items not returned by the due date are subject to fines and/or fees. Students, faculty, and staff are not allowed to borrow materials if fines exceed $50.00. Community members and alumni lose borrowing privileges as soon as a fine has accrued and until the fine is paid in full.

Borrowed items are expected to be returned in satisfactory condition to the Customer Service Center or the book drops. Their locations are near the Commons, Science Hall, and outside of the first floor entrance to the Library. Replacement charges may be applied to the customer if an item is not returned in satisfactory condition.

Note: Customers who receive overdue notices for items already returned should report this to the Customer Service Center at once.

This policy is subject to change at any time.