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Undergraduate Catalog 2016-2017 [Archived Catalog] [Archived Catalog]

PDF copy: Expenses and Financial Policy - Resident Program.pdf

Expenses and Financial Policy - Resident Program

Robert Ritz, B.S., M.Ed., Ph.D.
Senior Vice President of Student Financial Services

Resident Tuition and Fees 2016–2017


Per  Hour Per Semester Per
Undergraduate (Full-Time)
(12 – 18 semester hours)
$11,000 $22,000
More than 18 semester  hours $750  
(less than 12 semester hrs)
Summer 400  
English Language Institute   5,100 10,200

 Housing/Room & Board

Housing Fees:
Residential Annex
The Circle (Tier 1)
The Hill, South Tower, and East Campus-3 (Tier 2)
Residential Commons, The Quad, East Campus-2 (Tier 3)

Dining Fees:
Freedom Dining Plan
Freedom Plus Dining Plan





 Annual Fees (Mandatory):

Activity Fee/Student Center Fee 350 700
Student Health Fee 160 320

 Basic Fees:

One Time Per Hour Per Semester Per Year
Application Fee $50    
Readmission Application Fee       50      
Certificate Completion Application Fee 50      
Audit Fee       75  
Estimated Cost:
Books   850 1,700

 Conditional Fees:

English Language Institute - Book Fee 500
Vehicle Registration (optional)     270 (max)
Assessment Fee:
Graduation Application Fee 100  
Financial Check-In Late Fee   125  
Withdrawal Fee 50  
Replacement ID Card
(Flames Pass)
BankMobile card
Check Cashing Fee
(per check)
Returned Payment Fee
(per transaction)
International Health Insurance (estimated)  
  Fall 392  
  Spring/Summer 548  
Payment Plan Fees:
Customized Payment Arrangement Fees (max) $324  
Payment Plan Participation Fee       45  

Student Identity Verification:

Liberty University does not charge additional fees for student identity verification.

 Experiential Learning:

Test Registration
Administration Fee
Aviation $ -- $110
College Level Examination Program (CLEP) 50  80
Defense Activity for Non-Traditional Education Support (DSST) 50  80
Institutional Challenge Exam (ICE) 50  80

 Washington Fellowship Program:

  Per Semester
Application Fee 25
Tuition - Fall or Spring 9,000
Housing and Metro 4,600
Food (Estimate) $25-50
per week

All Liberty University students are required to abide by the policies outlined in the catalog.

The student may pay the $250 confirmation deposit online, over the phone, in person, or by mail to the Resident Admissions Office or at Cashiering & Treasury Services. The deposit will be applied as a credit toward the student’s charges for their first semester. A confirmation deposit may be refunded only if the request is in writing and received by May 1 for Fall applicants and December 1 for Spring applicants. The student may request to have the deposit refunded by emailing admissions@liberty.edu or writing to Liberty University at 1971 University Blvd. Lynchburg, VA 24515.

The confirmation deposit is non-transferable and non-refundable after the abovementioned deadlines. Should the student decide to attend in a subsequent semester, the deposit may be deferred for up to one academic year.  However, if a student updates their application to any other semester, the student will no longer be eligible for a refund.

Financial Check-In (FCI) is Liberty University’s online system that secures financial arrangements with the University for tuition and fees, to include prior, current, and/or future balances.  ALL resident students are required to complete FCI through ASIST each semester prior to attending a class or arriving on campus. Current deadlines, procedures, and payment options can be viewed on the Student Accounts webpage: www.liberty.edu/StudentAccounts. Students who do not complete FCI by the published deadline will be subject to having courses and housing (if applicable) dropped and may be assessed a late Check-In fee of $125.FCI deadlines are given in Eastern Standard Time (EST).

Once a student completes Financial Check-In, all payments made prior to the beginning of the semester are held in deposit to secure the student’s class schedule and institutional grants or scholarships, and campus housing, as applicable.    

        All students are required to register and complete FCI prior to arriving on campus or attending a class.

  • First term Residential Students: first complete Financial Check-In then register for classes.
  • Returning Residential Students: register for courses during the open registration period then complete Financial Check-In.

A resident student, who takes any number of online courses, will be charged at the Resident rate and must follow the Resident deadlines for Financial Check-In.

If a new student decides not to attend and drops their course(s), they should contact the Admissions Office in order to request a refund of the initial payments (excluding payments covering non-refundable fees).  Should a current student decide not to return, the Student Advocate Office must be notified in writing with a request for refund of the initial payments (excluding payments covering non-refundable fees) prior to the last day of drop/add week. This written request may be sent to sao@liberty.edu. Without prior written notification, the student and money on the account are subject to the conditions described in the official withdrawal policy (explained below).

Payments on a student’s account can be made by check, ACH, money order, cashier’s check, credit/debit card, wire transfer, or online via the student’s ASIST account.  Cash payments are received at Cashiering & Treasury Services located in the Student Service Center in Green Hall. A wire transfer is the process by which funds are electronically transferred immediately from a bank account into another specified bank account. It may take up to a week from the date of transfer for a wire payment to process and post to a student’s account. For more information about wire transfers, students should contact Cashiering & Treasury Services by emailing cashier@liberty.edu.

A returning student’s account must be paid in full prior to registering for any future courses.  When a student completes Financial Check-In for a future term and then becomes delinquent in the current term, or loans are returned to the lender, the resulting balance must be resolved prior to future registration.  In this circumstance, the student should consult a Student Service Representative to discuss payment options.

Monthly account statements are sent to current students who have an outstanding account balance via their Liberty email address.

Please visit the Student Accounts webpage for current information on procedures, payment options, and schedules: http://www.liberty.edu/studentaccounts.

The University may offer a student the option of paying remaining balances through a monthly payment plan as an alternative to paying in full.  Payment plan options will vary depending upon when Financial Check-In is completed.  Payment plans are interest-free and include a non-refundable $45 participation fee. The participation fee is factored into the student’s total balance and is charged for each semester that a student participates in a payment plan.  Special payment plans with varying fees may be offered to students with delinquent balances.

Payment plans are scheduled with automatic monthly drafts. The initial payment is due immediately upon acceptance of the payment plan and the remaining installments are automatically processed on the scheduled draft date from the established checking account or debit/credit card.

It is the responsibility of the student to maintain current and valid bank or credit card information on their account.  Under the payment plan agreement, the student must ensure that the account has sufficient funds at the time of the scheduled drafts.  When using a debit/credit card, the student must check with the bank or credit card company that the daily spending limit can accommodate the draft amount.  The bank or credit card account must be from an institution that participates in automatic draft programs.  Liberty University cannot draft payments from non-U.S. bank accounts, money markets, trusts, home equity, or savings accounts.

It is the responsibility of the student to ensure that all financial aid estimates are reflected correctly prior to the processing of the first draft. If changes or payments are added, removed, or adjusted after the payment plan is in place which result in an increase or decrease in the remaining draft amounts, it is the responsibility of the student to review and verify any adjustments to the payment plan. Any payment(s) made outside of the payment plan will not prevent the next scheduled draft from being processed.  The student may confirm any changes by recompleting FCI. The system will calculate and display the new draft amounts in FCI, and once completed, the FCI receipt page will display the updated draft amount(s). If the student fails to recomplete FCI to confirm the adjusted drafts, the previously confirmed draft amount(s) will be processed.

While it remains the responsibility of the student to manage adjustments to the payment plan, Liberty University reserves the right to adjust a payment plan down as Liberty University deems it is necessary. Liberty University also reserves the right to cancel/terminate a payment plan for any reason and/or remove a student from a financially checked-in status. The student may be removed from classes, have services suspended, and/or have curriculum access blocked.

If a chargeback is initiated by a student, and the Merchant findings are in favor of the University, the student’s account may be assessed a chargeback fee. The fee amount is dependent on the current credit card processor’s fee to the University.

A student will be charged a $35 non-refundable returned payment fee for each returned or declined payment made via check, ACH, debit card automatic draft, and credit card automatic draft.  If a student accumulates two or more returned or declined payments within a year, the student:

  1. May be ineligible to participate in a payment plan
  2. May not be able to make online payments via ACH

Any exceptions to the consequences above will be granted at the discretion of Student Accounts management.

As a courtesy to currently enrolled students, Cashiering & Treasury Services will cash checks from parents, the student’s personal checking account, or a Liberty University payroll check.

The maximum amount that may be cashed is $50 per week, and a $1 fee will be assessed for each cashed check. If a check is returned or declined for any reason, the student’s account will be charged the check amount as well as a returned payment fee. The student will lose the privilege of cashing checks with Liberty University after two offenses.

The Flames Pass is the official Liberty University ID card. The card can be used for meal plans, Flames Cash, campus events and recreation, authorized building entry, student discounts, and other activities and services. You may obtain a Flames Pass by submitting a photo online or visiting the ID & Campus Services Office. In the event the card is lost, the student may purchase a replacement for $25.

Flames Cash is a declining balance account accessed through the Flames Pass. These funds are available approximately six weeks prior to the start of a term.  Flames Cash are accepted at participating on and off campus merchants. Flames Cash provides a convenient and secure way to carry money with no account fees, rolls over from year to year, and can be easily added and managed online.

BankMobile is the University’s refund management third-party servicer that disburses refunds for the University. Upon completing Financial Check-In, new students are mailed a welcome packet containing a personal code from BankMobile. Using the code, students are able to choose one of three options to receive a refund.

Additional Information
Additional information about the Flames Pass, Flames Cash, and BankMobile can be found online at http://www.liberty.edu/CampusServices.

Tuition and fees do not cover the cost of all course materials. Costs will vary according to the student’s course of study.  The student should purchase any materials that are not covered after registration but prior to the sub-term begin date (course activation). Liberty does not guarantee that required course materials will be available after the sub-term begin date.

Resident students using financial aid or payment plans can pay for course materials by requesting a book voucher advance for use at the on-campus bookstore. To estimate the amount needed for the book voucher, contact the Liberty University Campus Bookstore. Students can add funds to a book voucher through Financial Check-In. Any amount added to the voucher that is not covered by the student’s credit (if applicable) must be paid out of pocket. Book vouchers for online students can only be used at MBS Direct. Any online student taking a Resident or Intensive course may need to purchase their materials through the Liberty University Campus Bookstore.

The following funds may be used by resident students when purchasing textbooks:

  • Book Dollars: awarded to new first term students upon completion of Financial Check-In (FCI). Amount of award will be determined according to the FCI completion date.
  • Book Vouchers: students can include funds through FCI to be transferred to the book store as a book voucher.
  • Flames Cash: funds can be applied to a Flames Cash Account and used at the bookstore as well as other approved participating merchants. Current information is found at http://www.liberty.edu/index.cfm?pid=21106.

Online courses: All online course materials are available for purchase through MBS Direct at http://www.mbsdirect.net/liberty.

Laundry, cleaning, spending money, items related to personal grooming, towels, sheets, pillow, off-campus transportation, etc., vary by individual and are the student’s responsibility.

All resident students are required to pay an activity fee each semester (Fall and Spring). This fee provides access to Liberty University activities, admission to athletic events, access to the LaHaye Student Union recreational facilities and helps to offset the cost of other resources dedicated to student activities. Regardless of residence status, all students are subject to this fee. This fee is not pro-rated for part-time students.

All students who complete more than 50% of their coursework on campus are required to pay a health fee each semester (Fall and Spring). Services covered by the health fee can be reviewed at this link: http://www.lustudenthealth.com/services.html. This fee is not pro-rated for part-time students.

Students who attend an intensive course on campus may be charged an activity course fee.  If a student has already paid the semester activity fee, in which the intensive is taken, an additional activity fee will not be charged.

The student is responsible for paying applicable course fees and fees charged for special elective-type courses by organizations other than the University. A list of these fees is published on the Registrar’s webpage (www.liberty.edu/registrar).

An eligible student living in University housing is required to pay the applicable housing fee each semester depending on location and amenities as outlined in the Housing policy:  http://www.liberty.edu/index.cfm?PID=15435.   

If a student moves into the residence hall, and then withdraws or is allowed to move off campus at any point during the academic year, a portion of the housing fee may be prorated back to the student’s account based on the date that the student removes items from the residence hall (see regulations in the Student Affairs section of this publication).

In the Spring semester, if a student does not remove items from the previous semester and withdraws the student may be charged a prorated amount of the housing fee based on the date of removal of items.

The student must check with the Office of Student Housing if they are considering moving off campus or withdrawing prior to the end of the academic year after completing Financial Check-In.

Any student living in University housing is also required to pay the applicable dining fees each semester. The fee covers the selected resident dining plan in the University dining hall. This requirement allows students to focus on academics and extracurricular activities rather than on basic needs such as food and shelter. The required dining plan for students living in University housing promotes healthy living, social engagement, and the residential community experience.

All new Resident students, both freshman and college transfer students, are required to take a computer assessment. If a student transfers a course that demonstrates competency in the required computer skills, the test requirement may be waived.

Students have the option to take assessments in English and Math.  These assessments aid in placing students in the appropriate course levels in these disciplines. An assessment fee will be applied to the student’s account for each assessment taken.

A fee of $50 will be charged for the processing of an official, unofficial, medical, or administrative withdrawal. A student who ceases to attend classes will receive the withdrawal fee, for the processing of an unofficial withdrawal.

All graduating students must complete a graduation application through their ASIST account. A $100 graduation application fee is automatically assessed when the application is submitted, not upon degree conferral.  This non-refundable fee is assessed for processing the graduation application and is not contingent on the student’s attendance at graduation events or activities.

A certificate completion application fee is automatically assessed by Registrar near the time of the Certificate Completion Application, not certificate conferral. This non-refundable fee is assessed for processing.

Resident students may appeal a late Financial Check-In fee, returned payment fee, or activity fee by submitting a written appeal online to the Student Accounts Office within 30 business days of the billing/notification.  The student may fill out the fee appeal form at www.liberty.edu/index.cfm?PID=20659 and must attach all supporting documentation.  The student will receive a response within 30 days of receipt of the appeal.

If a student would like to appeal any other charge, they may submit a written appeal to the department that assessed the charge.

Refund Policy for Enrolled Students

Enrolled qualified students can receive a refund from their student account once all obligations have been met and a credit balance remains.

Financial Check-In provides students with two credit-management options through the Authorizations page of Financial Check-In.

  • By Selecting "Hold my credit" a student authorizes Liberty University to hold a Title IV credit balance for a future term.
  • By Selecting "Refund my credit" a student authorizes Liberty University to release a Title IV refund to the student (in all cases except Parent PLUS loan refunds).

Credit from Title IV must be refunded via a student's selected refund preference. At the end of each academic year, all Title IV (Federal Grants and Federal Loans) credit balances must be refunded. Credit balances will ONLY be refunded to the student.

Refunds will be released by the University and then disbursed by BankMobile. The student must select a refund preference according to instructions provided with the BankMobile welcome packet. Once a refund has been received by BankMobile, the funds will be made available for the student to access through the following options:

  • Deposit to another bank account.
  • Deposit to a BankMobile Vibe Account, an optional checking account serviced by BankMobile Technologies.
  • Paper check.

Title IV Refunds

(Federal Unsubsidized Loan, Federal Subsidized Loan, Federal Parent PLUS loan, Federal Pell Grant, FSEOG, etc.)

Within the Financial Check-In process, students authorize the handling of a credit balance on their student account.  The funds may be held throughout the academic year and apply to any account balance, or students can authorize the credit balance to be refunded.

Title IV aid is disbursed 21 days after the student becomes eligible. Title IV refunds are processed within 14 days from when aid is disbursed.

Credits from Parent PLUS will be refunded to the loan applicant in the form of a check, unless written authorization is submitted to the Financial Aid Office stating that the refund may be sent to the student.

All refunds will be processed after the semester begins within the Federal Standard Guidelines from the time the credit appears on the students account ("credit appears" refers to financial aid disbursement - visit the Financial Aid Office homepage under the Aid Disbursements link for more information at http://www.liberty.edu/financeadmin/financialaid/index.cfm?PID=294). Any eligible credit resulting from Title IV aid may be refunded to BankMobile on the 25th day after the start of a student's sixth credit hour (third credit hour for Doctoral students), which is four days after the date of disbursement. However, Federal regulations allow Liberty University to release the eligible funds to students no later than 14 days from the date of disbursement. Student Accounts will not release a refund if the student authorizes Liberty University to hold a credit balance through Financial Check-In.

Refunds Unrelated to Title IV Aid
Students must submit a written request to receive a refund not related to Title IV aid. Written requests must be sent to: studentrefunds@liberty.edu

Liberty University is committed to the success of every student and will work with each student to determine the best option to alleviate financial and academic challenges and get students back on track in their studies. Withdrawals from Liberty University fall under different categories: academic, administrative, medical or personal. 

PLEASE NOTE:  Resident students who must withdraw due to military deployment are required to meet with the Student Advocate Office with a copy of their orders.  They will then be referred to Military Affairs.

  • Resident Student:
    • Withdrawing from individual courses, while maintaining enrollment in others, does not constitute a total withdrawal. 
    • Students requesting to withdraw from courses during the semester must submit a Withdrawal Form to the Registrar. Generally, the withdrawal date will be the date the student submitted the form to the Registrar.
    • No refund will be issued for resident students withdrawing from individual courses, and all billing hours will remain on the student’s account.

      For more information, please visit http://www.liberty.edu/index.cfm?PID=25048.
  • Intensives and Summer School
    • A resident student who withdraws from an on-campus intensive or summer course will be assigned a grade of “W” for that class and will be responsible for all tuition and fees.

Additional information is available on the Registrar’s web page at http://www.liberty.edu/ academics/registrar/?PID=19029.

The University has established a procedure, in accordance with Title IV regulations, to determine if students enrolled in courses are progressing toward the completion of their courses. The Title IV regulations require universities to have a mechanism in place for determining whether or not a student who began a course, and received or could have received a disbursement of Title IV funds, unofficially withdrew.

Students who have begun, yet cease to submit any academic assignments (such as an examination, written paper or project, discussion board post, or other academic event) during the enrollment period, will be assigned grades of FN. Students receiving all FN’s in a semester will be processed as an unofficial withdrawal. The withdrawal date is the last date an academic assignment was submitted during the enrollment period. A Title IV withdrawal calculation will be performed for the student and the student will be reported as withdrawn. Students will be notified by the Financial Aid Office regarding the results of the Title IV withdrawal calculation.

This applies to Resident students only and only for medical conditions documented by a licensed physician. Tuition, housing fee (if applicable), and some mandatory fees may be prorated according to the date of withdrawal.  The student is responsible for 100% of other fees.


Resident students are considered withdrawn from the University if they withdraw from all courses for the semester.

  • Any resident student who withdraws from the University and completes the official withdrawal procedure may receive a refund of tuition and fees as follows:
  1. 100% will be credited if a student withdraws during the first week of courses
  2. 50% will be credited if a student withdraws during the second, third or fourth week of courses
  3. 25% will be credited if a student withdraws during the fifth through eighth week of courses
  4. No tuition or fees will be credited after the eighth week of courses
  • The dining plan charge may be rebated based on the date of withdrawal. The $200 Flames Cash allocation of the dining plan will not be refunded. Students that have not used the Flames Cash portion can contact ID & Campus Services to discuss the unused balance.
  • If a student moves into the residence hall, and then withdraws or is allowed to move off campus at any point during the academic year, a portion of the housing fee may be prorated back to the student’s account based on the date that the student removes items from the residence hall (see regulations in the Student Affairs section of this publication).
  • In the Spring semester, if a student does not remove items from the previous semester and withdraws, the student will be charged a prorated amount of the housing fee based on the date of removal of items.
Students must check with the Office of Student Housing if considering moving off campus or withdrawing prior to the end of the academic year after completing Financial Check-In.

Intensives:  The start of the course is defined as the first day that the course begins; it is not necessarily the first day of the in-class portion of the intensive.  Some intensive courses require pre-work and/or post-work to be completed.  These courses start as soon as the pre-work begins and continue until the last day to submit post-work.  Any student who completes the official withdrawal procedure may receive a refund of tuition according to the schedule below.  In the event of a total withdrawal, mandatory fees may be prorated. For refund purposes, a week begins at 12:00 a.m. the morning the course starts and closes at 11:59 p.m. seven days later.

  1. One-Week Intensive

100% - Start of course to close of the first day
50% - Start of course to close of the second day
25%- Start of course to close of the third day
0% - After the close of the third day, the student is liable for all tuition

  1. Two-Week Intensive

100% - Start of course to close of the first day
50% - Start of course to close of the third day
25% - Start of course to close of the fifth day
0% - After the close of the fifth day, the student is liable for all tuition

  1. Three-Week Intensive

100% - Start of course to close of the first day
50% - Start of course to close of the fourth day
25% - Start of course to close of the eighth day
0% - After the close of the eighth day, the student is liable for all tuition

  1. Four-Week Intensive

100% - Start of course to close of the first day
50% - Start of course to close of the fifth day
25% - Start of course to close of the tenth day
0% - After the close of the tenth day, the student is liable for all tuition

  1. Five-Week through Eighteen-Week Intensives

100% - Start of course to close of the first week, but before submission of the first assignment (first assignment includes Course Requirements Checklist)
75% - Submission of the first assignment through the close of the first quarter (1/4 of the course length)
50% - After the close of the first quarter (1/4), but before the close of the second quarter (1/2 of the course length)
25% - After the close of the second quarter (1/2), but before the close of the third quarter (3/4 of the course length)
0% - After the close of the third quarter (3/4), the student is liable for all tuition

Tuition, the housing fee (if applicable), and all other costs on a student’s account are payable prior to or at the time of Financial Check-In. Students who do not make payment on their account within a reasonable amount of time may be denied access to printing services and the library until such arrangements are made. If a student is 10 or more days delinquent on his account, the student may be removed from classes. Failure to make financial arrangements could ultimately result in removal from university housing and an administrative withdrawal.

Students with unpaid accounts will not be eligible to register for subsequent terms. They will also be ineligible to receive an official transcript or diploma until the account is paid in full. If a student does not pay their balance when due, and the University retains an attorney or collection agency for collection, the student will be responsible for the fees of any collection agency, which may be based on a percentage of the debt, and all costs of collection including interest, reasonable attorneys’ fees, the University incurs in such collection effort. The student will be responsible for any collection fees incurred for collection of the balance. A 1% finance charge (12% APR) may be assessed each month on outstanding balances.

Additional information regarding the University’s academic and administrative policies and procedures can be found on the University website at http://www.liberty.edu, http:// www.liberty.edu /online, or http://www.libertyu.com.

Highlighted text indicates a change from the official version of the catalog.

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