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Undergraduate Catalog 2014-2015 [Archived Catalog] [Archived Catalog]

PDF copy: Expenses and Financial Policy - Residential.pdf

Expenses and Financial Policy - Resident Program

Don Moon, B.S.
Chief Financial Officer
Vice President for Investment Management/Risk Manager

Jeff Ford, C.P.A.
Director of Student Accounts

Resident Tuition and Fees 2014–2015


Per  Hour Per Semester Per
Undergraduate (Full-Time)
(12 – 18 semester hours)
$10,150 $20,300
More than 18 semester  hours $700  
(less than 12 semester hrs)
Summer 375  
English Language Institute   4,800 9,600
English Language Institute (Summer)   2,750  

 Housing/Room & Board

Housing Fees:
Tier 1: Residential Annex I & II
Tier 2: Main Campus & Campus East 3-person
Tier 3: Quad Living, Campus East 2-person &Commons
Dining Fees:





 Annual Fees (Mandatory):

Activity Fee/Student Center Fee 350 700
Technology Fee 0 0

 Basic Fees:

One Time Per Hour Per Semester Per Year
Application Fee $40    
Readmission Application Fee   40    
Audit Fee       75  
Estimated Cost:
Books   800 1,600

 Conditional Fees:

English Language Institute - program fee 500
Vehicle Registration (optional)     270 (max)
Assessment Fee:
     Computer Skills 55  
Drop/Add Fee (per course)   10  
Graduation Application Fee 100  
Financial Check-in Late Fee   125  
Withdrawal Fee 50  
Replacement ID Card
(Flames Pass)
HigherOne Card
Check Cashing Fee
(per check)
Returned Payment Fee
(per transaction)
International Health Insurance (estimated) 978
Payment Plan Fees:
Customized Payment Arrangement Fees (max) $324  
Payment Plan Participation Fee       45  

 Experiential Learning:

Test Registration
Administration Fee
Aviation $ -- $85
CLEP 50  80
DANTES (DSST) 50  80
ICE 50  80

 Washington Fellowship Program:

  Per Semester
Application Fee 25
Tuition 8,520
Housing and Metro 4,150
Food (estimate) $25-50
per week

Withdrawal Policies
Additional Information

Laundry, cleaning, spending money, items related to personal grooming, towels, sheets, pillow, off-campus transportation, etc., vary by individual and are the student’s responsibility.

A resident student, who takes any number of online courses, will be charged at the Resident rate.

It is the student’s responsibility to complete Financial Check-In to secure their online courses, and make payment arrangements.  More information regarding online courses is available online at https://www.liberty.edu/index.cfm?PID=17421 (login required).

Financial Check-In

All students are required to complete Financial Check-In through Liberty University’s online system (ASIST). Official Financial Check-In (matriculation) occurs when a student has completed Financial Check-In located online through ASIST. The Financial Check-In is a system where ALL students complete their financial arrangements with Liberty University for tuition and fees, to include prior, current, and/or future balances.  Deadlines, specific procedures and payment options can be viewed on the Student Accounts web page www.liberty.edu/studentaccounts.  Students that do not complete Financial Check-In by the published deadline will be subject to having their courses and housing (if applicable) dropped and will be assessed the Late Check-In Fee.

All students are required to register and complete FCI prior to arriving on campus or attending a class.

  • First term Residential Students: complete Financial Check-In online first, then are able register for classes.
  • Returning Residential Students: register for courses during the open registration period then complete Financial Check-In online.
  • All Online Students:register for courses and then complete Financial Check-In online.

Please visit the Student Accounts web page for current information on procedures, payment options, and schedules: http://www.liberty.edu/studentaccounts.

Once a returning student completes Financial Check-In, all payments made prior to the beginning of the semester are held in deposit to secure the student’s class schedule, institutional grants or scholarships, and campus housing, as applicable.

Should the student decide not to return, the University must be notified in writing with a request for refund of the initial payments prior to the last day of drop/add.  This written request may be sent to studentrefunds@liberty.edu.  Without prior written notification, the student and money on the account are subject to the conditions described in the official withdrawal policy (explained below).

Payment on a student account can be made in the form of a check, money order, cashier’s check, credit card, or online via the student’s ASIST account. Cash payments are received at the General Cashier’s Office in the Student Service Center located in Green Hall. Students may cash checks at the cashiering windows for a fee of $1 per check.

A student’s account must be paid in full prior to registering for any future courses. The Financial Check-In system online is where students confirm their financial arrangements with Liberty University. When a student completes Financial Check-In for a future term, and then becomes delinquent in the current term, or loans are returned to the lender, the resulting balance must be resolved prior to the start of the future term.  It is in the best interest of the student, in this circumstance, to consult with a Student Accounts Representative to discuss options for resolution on account.

Monthly statements are sent by email to current and former students who have an outstanding balance on their account.  Statements are sent to the student’s Liberty email address.

The University offers Payment Plan options to students in the form of scheduled, automatic, monthly payment drafts for student account balances. A non-refundable Payment Plan Participation Fee is charged for each semester that the student participates in the Payment Plan. The initial payment will draft within 24 hours of establishing the payment plan, and the remaining installments are automatically processed on the scheduled draft date (1) from a bank account; or (2) from a debit/credit card account. No interest is charged on the outstanding balance while in a Payment Plan.

Those students who enter a Payment Plan and later withdraw from the plan are still subject to the Payment Plan Participation Fee. While the system will accommodate online adjustments to an account as additional credits or debits alter the balance, changes to a Payment Plan requiring University staff intervention are subject to a Payment Plan Change Fee. 

It is the responsibility of the student, and person financially responsible for the student’s account, to maintain current bank or credit card information and to ensure that the account has sufficient funds at the time of the scheduled draft under the  Payment Plan agreement. When using a card, check with the bank or credit card company that the daily spending limit can accommodate the draft amount, avoiding declined payment(s) and resulting fees.  The bank or credit card account must be from an institution that participates in automatic draft/debit programs.  Liberty University cannot draft payments from non-U.S. bank accounts, money markets, trusts, home equity or savings accounts.

Payment plan options will vary depending upon when Financial Check-In is completed.

If a chargeback is initiated by a student, and the Merchant findings are in favor of the University, the student’s account will be assessed a chargeback fee. The fee amount is dependent on the current credit card processor’s fee to the University.

A student will be charged a Returned Payment Fee for any returned or declined payment made via check, automatic draft or declined credit card draft(s). After two returned or declined payments, all transactions for the remainder of the academic year can only be made by cash, money order, or certified check. Repeat offenders are subject to losing the privilege of utilizing the check payment option, and monthly payment plan options. Any future payment options will be at the discretion of the Director of Student Accounts. If a student provides invalid checking or credit card account information for their Payment Plan, the student’s account will also be subject to the Returned Payment Fee.

As a courtesy to our currently enrolled students, the General Cashier's Office will cash checks from parents, the student’s personal checking account, or a Liberty University payroll check.

The maximum amount for cashing is $50 and can only be cashed once a week. A fee of $1 per check will be charged for each check cashed.  If a check is returned to the University for any reason, the student’s account will be assessed the check amount as well as the Return Payment Fee.  After two (2) offenses, the student will lose the privilege of cashing checks with Liberty University.

The Flames Pass is the official Liberty University ID card. The card is used for meal plans, Flames Cash, campus events and recreation, authorized building entry, student discounts, and other activities and services. You may obtain a Flames Pass by submitting a photo online or visiting the Card Services Office. In the event the card is lost, the student may purchase a replacement at the cost of $25.

Flames Cash is the declining balance account on the Flames Pass. These funds are accepted at a multitude of on and off-campus merchants. Flames Cash is a convenient and secure way to carry money with no account fees, rolls over from year to year, and can be easily added and managed online.

Higher One is the banking partner that disburses refunds for the University.   Every Liberty University student is issued a Higher One card as a tool for receiving refunds.  After completing Financial Check-In, your card is sent to the address on file in your ASIST account.  There is a charge of $15 to replace a lost card.

Additional Information
Additional information about the Flames Pass, Flames Cash, and the Higher One Card can be found online at http://www.liberty.edu/cardservices.

Tuition does not cover the cost of course materials. Costs will vary according to the student’s course of study and the availability of used books. The cost of textbooks and supplies will average $700 per semester. Students should purchase materials after registration but prior to the sub-term begin date (course activation). Liberty does not guarantee that required course materials will be available after the sub-term activation date.

The following funds may be used by resident students when purchasing textbooks:

  • Book Dollars: awarded to new first term students upon completion of Financial Check-In. Amount of award will be determined according to the Financial Check-In completion date.
  • Book Vouchers: students can include funds through Financial Check-In, to be transferred to the book store as a book voucher, for the purchase of their books.
  • Flames Cash: funds can be applied to a Flames Cash Account and used at the Bookstore, as well as other approved participating merchants.  Current information is found at http://www.liberty.edu/index.cfm?pid=21106.

Online courses: All online course materials are available through MBS Direct, and may be available at the University Bookstore. Online purchases are made through MBS direct at http://www.mbsdirect.net/liberty.

All resident students are required to pay an Activity Fee each semester (fall and spring).  This fee provides access to Liberty University activities, admission to athletic events, access to the LaHaye Student Union recreational facilities, and to help offset the cost of other resources dedicated to student activities.  Regardless of residence status, all students are subject to this fee. This fee is not pro-rated for part-time students.

ALL students who attend an intensive course on campus will be charged an activity course fee.  If a student has already paid the semester activity fee, in which the intensive is taken, an additional activity fee will not be charged.

Course fees and fees charged for special elective-type courses by organizations other than the University, will be paid by the student in addition to normal credit hour charges.  Course fees are published on the Registrar’s Office web page at http://www.liberty.edu/registrar.

A student living in University housing is required to pay the applicable housing fee each semester depending on location and amenities. This fee covers room, and the basic resident board plan in the University dining hall.

If a student moves into the hall at check-in, and then withdraws or is allowed to move off campus (see regulations in the Student Affairs section of this publication) during the first three weeks of the semester.

If a student moves into the residence hall for the Fall semester, and then withdraws or is allowed to move off campus (see regulations in the Student Affairs section of this publication) at any point during the academic year a portion of the housing fee will be prorated back to the student’s account based on the date that the student removes items from the residence hall.

In the Spring semester, if a student does not remove items from the previous semester and withdraws but does not remove items, the student will be charged a prorated amount of the housing fee based on the date of removal of items.

Please check with the Office of Student Housing if you are considering moving off campus or withdrawing prior to the end of the academic year after check-in for the Fall.

Any student living in University housing is required to pay the applicable housing & dining fees each semester (including online students that are living on campus). These fees cover housing amenities and the basic resident dining plan in the University dining hall. This requirement allows students to focus on academics and extracurricular activities rather than on basic needs such as food and shelter. The required dining plan for students living in University housing promotes healthy living, social engagement, and the residential community experience.

All new Resident students, both freshman and college transfer students, are required to take a computer assessment. If a student transfers a course that demonstrates competency in the required computer skills, the test requirement can be waived.

Students have the option to take assessments in English and Math.  These assessments aid in placing students in the appropriate course levels in these disciplines.

An Assessment Fee will be applied to the student’s account for each assessment taken.

A fee of $50 will be charged for the processing of an official, unofficial, medical, or administrative withdrawal. A student who ceases to attend classes will receive the withdrawal fee, for the processing of an unofficial withdrawal.

All graduating students must complete a graduation application through their ASIST account. A $100 Graduation Application Fee will be assessed to the term in which the student submits the application.          

The Graduation Application Fee is automatically assessed by Registrar near the time of the Graduation Application, not degree conferral.  This fee is not contingent on the student’s attendance at graduation events and activities; it is assessed for processing the graduation application.  This fee is non-refundable.

A written appeal may be submitted to the department that assessed the charge.  If the disputed charge cannot be reconciled with the assessing department, a written appeal with all supporting documentation can be submitted to the Student Accounts Office within 30 business days of the billing/notification.

  1. All pertinent information will be obtained and compiled by the Student Accounts Office.
  2. The disputed charge will be reviewed by authorized Student Accounts Representatives.
  3. A decision will be made by the authorized Representatives and the student notified.
  4. If necessary, an appeal may be reviewed by a Manager and/or Associate Director to render a final decision.

All appeals are to be submitted online at http://www.liberty.edu/index.cfm?PID=20659.  All appeals will receive a response within 30 days after the written appeal has been received.

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Refund Policy for Enrolled Students

Enrolled qualified students can receive a refund from their student account once all obligations have been met and a credit balance remains.

Financial Check-In provides students with two credit-management options through the Authorizations page of Financial Check-In.

By Selecting "Hold my credit" a student authorizes Liberty University to hold a Title IV credit balance for a future term.

By Selecting "Refund my credit" a student authorizes Liberty University to release a Title IV refund to the student (in all cases except Parent Plus loan refunds).

Credit from Title IV must be refunded to a student's Higher One account. At the end of each academic year, all Title IV (Federal Grants and Federal Loans) credit balances must be refunded. Credit balances will be refunded to the students ONLY.

          Refunds will be processed by HigherOne as follows, depending on the origination of funds. 

The student must register a refund preference with their Higher One account, according to instructions provided with the Higher One card. Once a refund has been received by HigherOne, those funds will be made available for the student to access, through the following options:

Easy Refund (Next Business Day) – Funds will be available for use via the HigherOne account.

ACH Transfer (1-3 Business Days) - Have refund transferred via electronic funds transfer into designated personal checking account.

Title IV Refunds
(Federal Unsubsidized Loan, Federal Subsidized Loan, Federal Parent PLUS loan, Federal Pell Grant, FSEOG, etc.)
Within the Financial Check-In process, students authorize the handling of a credit balance on their student account. The funds may either be held throughout the academic year, applying to any account balance, or students can authorize the credit balance to be refunded. These credits are processed within 14 days from the first day of classes or when loans are disbursed, whichever is later.

Title IV credits will be refunded according to student’s refund preference selected on his or her Higher One Card account. Students can select either One Account Deposit or ACH Transfer to another bank.

Credits from Parent PLUS will be refunded to the loan applicant in the form of a check, unless written authorization is submitted to the Financial Aid Office stating that the refund may be sent to the student.

Refunds Unrelated to Title IV Aid
Students must submit a written request to receive a refund not related to Title IV aid.  Written request must be sent to:

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Official Withdrawal Policy

Liberty University is committed to the success of every student and will work with each student to determine the best option to alleviate financial and academic challenges and get students back on track in their studies. Withdrawals from Liberty University fall under different categories: academic, administrative, medical or personal. 

PLEASE NOTE:  Students who must withdraw due to military deployment are required to meet with the Student Advocate Office with a copy of their orders.  They will then be referred to Military Affairs.

  • Resident Student:
    • Withdrawing from individual courses, while maintaining enrollment in others, does not constitute a total withdrawal. 
    • Students requesting to withdraw from courses during the semester must submit a Withdrawal Form to the Registrar. Generally, the withdrawal date will be the date the student submitted the form to the Registrar.
    • No refund will be issued for a student who withdraws from residential course, and all billing hours will remain on the student’s account.

      For more information, please visit http://www.liberty.edu/index.cfm?PID=25048.
  • Intensives and Summer School
    • A resident student who with withdraws from an on-campus intensive or summer class will be assigned a grade of “W” for that class and will be responsible for all tuition and fees.

      Additional information is available on the Registrar’s web page at http://www.liberty.edu/index.cfm?PID=20052.
  • Online Student:
    • Withdrawing from individual courses in a sub-term (including overlapping 16-week sub-terms) does not constitute a total withdrawal until that student has withdrawn from all courses in that sub-term (including overlapping 16-week sub-terms).
    • A student withdrawing from a sub term, when registered for course(s) within a future sub-term, must submit a letter of intent regarding any future sub-terms within the semester of withdrawal. If no letter of intent is received at time of withdrawal, the student will be automatically dropped from the future sub-terms, resulting in a total withdrawal from the semester.
    • Students requesting to withdraw must submit the Intent to Withdrawal Form to their academic advisor. This will constitute a withdrawal.  Generally, the withdrawal date will be the date the Intent to Withdrawal Form is received by the Academic Advising department


The University has established a procedure, in accordance with Title IV regulations, to determine if students enrolled in the online courses are progressing toward the completion of their courses. The Title IV regulations require universities to have a mechanism in place for determining whether or not a student who began a course, and received or could have received a disbursement of Title IV funds, unofficially withdrew.

Students who have begun, yet cease to submit any academic assignments (such as an examination, written paper or project, discussion board post, or other academic event) during the enrollment period, will be assigned grades of FN. Students receiving all FN’s in a semester will be processed as an unofficial withdrawal. The withdrawal date is the last date an academic assignment was submitted during the enrollment period. A Title IV withdrawal calculation will be performed for the student and the student will be reported as withdrawn. Students will be notified by the Financial Aid Office regarding the results of the Title IV withdrawal calculation.


This applies to Resident students only and only for medical conditions documented by the on-campus Liberty University Health Services physicians.  Tuition, mandatory fees and housing fee will be pro-rated by week or any portion for a week attended.  Other fees are charged at 100%.

Title IV Withdrawal Policy

When students withdraw from all classes in a given term, they will be subject to a proration of all federal, state and institutional aid.  This proration takes into account the total number of days that the student was enrolled.  For instance, if there are 100 days in a term, and a student withdraws on day 20, that student has earned 20% of his federal, state and institutional aid.  All remaining aid is unearned, and unearned portions of federal funds are required by law to be sent back to the federal government (34 CFR 668.22).  Please note that Liberty University institutional aid will be prorated according to the same schedule as Title IV federal student aid.

Because of these provisions, please be aware that having enough financial aid to cover your charges at the beginning of the semester does not ensure that your financial aid will completely cover your charges at the time of withdrawal.

To begin the withdrawal process: Resident students must contact their Student Advocate. Online students must contact their Academic Advisor. For more information on the financial repercussions of withdrawing, please contact Liberty University’s Financial Aid Office at 1-888-583-5704.


Resident students are considered ‘withdrawn from the University’ if they withdraw from all courses for the semester.

  • Any resident student who withdraws from the University and completes the official withdrawal procedure will receive a refund of tuition and fees as follows:
  1. 100% will be credited if a student withdraws during the first week of classes
  2. 50% will be credited if a student withdraws during the second, third or fourth week of classes
  3. 25% will be credited if a student withdraws during the fifth through eighth week of classes
  4. No tuition or fees will be credited after the eighth week of classes
  • The housing fee will be charged at the rate of:
    • $200 per week for Main Campus residence halls
    • $215 for Quad-living residence halls
    • $250 per week for Campus East residence halls, for any part of a week in which the student resides in the dormitory.
  • There will be no rebate for the room portion of the dormitory fee after the first three weeks.
  • The dining plan will be rebated at a flat rate of $63 per week for the unused portion of the semester. The $200 flames cash allocation of the dining plan will not be refunded. Students that have not used the flames cash portion can contact Card Services to discuss the unused balance.

An Online student who is currently enrolled in courses for a given term (including overlapping 16-week sub-terms) will be considered as totally withdrawn when that student is withdrawn from all courses in that sub-term.

Depending on the student’s state of residence, there may be specific state requirements regarding withdrawal refunds. Once a withdrawal is processed, the student will need to contact Student Accounts to receive further details about their individual refund.

  • Any student who completes the official withdrawal procedure may receive a refund of tuition and mandatory fees (i.e. technology and activity fees, if applicable) as follows:
  1. 100% tuition and fees will be credited if the student withdraws within the first week of the class and before submission of the first assignment (first assignment includes the Course Requirements Checklist).
  2. 75% tuition and fees will be credited if the student withdraws after submitting their first assignment and through the end of the second week of classes.
  3. 50% tuition and fees will be credited if the student withdraws after the second week of classes and before the end of the fourth week of classes.
  4. 25% tuition and fees will be credited if the student withdraws after the fourth week of classes but before the seventh week of classes.
  5. No tuition or fees will be credited after the sixth week of classes.

Intensives: A week is defined as Monday morning at 12:00 a.m. through Sunday night at 11:59 p.m. This may not align with the posted deadlines.

  1. One- and Two-Week Intensives (tuition and fees credit)

100% - Start of class to close of the first day
  50% - Start of class to close of the second day
    0% - After the close of the second day, the student is liable for ALL tuition and fees

  1. Three-Week Intensive (tuition and fees credit)

100% - Start of class to close of the first day
  50% - Start of class to close of the third day
  25% - Start of class to close of the fifth day
    0% - After the close of the fifth day, the student is liable for ALL tuition and fees

  1. Four-Week Intensive (tuition and fees credit)

100% - Start of class to close of the first day (End of drop/add period)
  50% - Start of class to close of the fourth day
  25% - Start of class to close of the seventh day
    0% - After the close of the seventh day, the student is liable for ALL tuition and fees

Tuition, the housing fee (if applicable), and all other costs on a student’s account are payable prior to or at the time of Financial Check-In.  Students who do not make payment on their account within a reasonable amount of time will be denied access to the cafeteria, printing services, and library until such arrangements are made. If a student is 10 or more days delinquent on his account, the student may be removed from classes. Failure to make financial arrangements could ultimately result in removal from university housing and administrative withdrawal. 

Students with unpaid accounts will not be eligible to register for subsequent terms. They will also be ineligible to receive an official transcript or diploma until the account is paid in full. The student will be responsible for any collection fees incurred in collecting the account. A 1% finance charge (12% APR) may be assessed each month on outstanding balances.

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Additional Information

Additional information regarding the University’s academic and administrative policies and procedures can be found on the University website at http://www.liberty.edu, http://www.liberty.edu/online, or http://www.libertyu.com.

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Highlighted text indicates a change from the official version of the catalog.

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