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Undergraduate Catalog 2013-2014

Expenses and Financial Policy – Online Program

Don Moon, B.S.
Chief Financial Officer
Vice President for Investment Management/Risk Manager

Jeff Ford, C.P.A.
Director of Student Accounts


Online Tuition and Fees –2013-2014

Tuition:

One Time

Per
Hour

Per
Term

Full-time
(12 or more semester hours)
  $340 $4,080
Part-time
(11 semester hours or less)
  385  
Military   250  
The Edge High School Dual Enrollment (per course)   495  
Willmington School of the Bible   99  
Liberty University en Español Certificate Programs   99  

Mandatory Fees:

Technology Fee   175
Technology Fee –
Willmington School of the Bible
  50

Basic Fees:

Application Fee (non-refundable) $50  
Readmission Application Fee   50  

Conditional Fees:

Financial Check-in Late Payment Fee   125
On-Campus Intensive Fee (per course) 25  
On-Campus Intensive Technology Fee   15  
Enrollment Adjustment Fee 30  
Withdrawal Fee 50  
Graduation Application Fee 100  
Returned Payment Fee 35  
Replacement ID Card (Higher OneCard) 15  

Payment Plan Fees:

Customized Payment Arrangement Fee (max)   324
Payment Plan Participation Fee   45
Payment Plan Change (per change)   25


Experiential Learning:

Item Registration Fee Administration Fee
CLEP $50 $ 80
DANTES (DSST) 50   80
ICE 50   15 per credit
Portfolio Assessment   100


LIBERTY UNIVERSITY EN ESPAÑOL

For the online Liberty University en Español undergraduate degree seeking student, tuition and fees will be charged at the online standard rates. Additional financial information regarding Liberty University en Español is available on the web at http://www.liberty.edu/studentaccounts, or email student accounts.

CERTIFICATE PROGRAMS
The tuition charge for each Certificate Program is the same as its corresponding Undergraduate or Graduate Degree tuition charge.


 

Financial Check-In, Fees, & General Policies

Withdrawal Policy

Refund Policy

Additional Information


Financial Check-In (FCI)

All students are required to complete Financial Check-In through Liberty University’s online system (ASIST). Official Financial Check-In (matriculation) occurs when a student has completed Financial Check-In located online through ASIST. The Financial Check-In is a system where ALL students complete their financial arrangements with Liberty University for tuition and fees, to include prior, current, and/or future balances.  Deadlines, specific procedures and payment options can be viewed on the Student Accounts webpage www.liberty.edu/studentaccounts.  Students that do not complete Financial Check-In by the published deadline will be subject to having their courses and housing (if applicable) dropped and will be assessed the Late Check-In Fee.

All students are required to register and complete FCI prior to arriving on campus or attending a class.

  • All Online Students: register for courses and then complete Financial Check-In online.

Please visit the Student Accounts web page for current information on procedures, payment options, deadlines, and schedules: http://www.liberty.edu/studentaccounts.

INITIAL PAYMENTS FOR RETURNING STUDENTS
Once a returning student completes Financial Check-In, all payments made prior to the beginning of the semester are held in deposit to secure the student’s class schedule, institutional grants or scholarships, and campus housing, as applicable.

Should the student decide not to return, the University must be notified in writing with a request for refund of the initial payments prior to the last day of drop/add.  This written request may be sent to luostudentrefunds@liberty.edu.  Without prior written notification, the student and money on the account are subject to the conditions described in the official withdrawal policy (explained below).

PAYMENTS ON STUDENT ACCOUNT
Payment on a student account can be made in the form of a check, money order, cashier’s check, credit card, or online via the student’s ASIST account. Cash payments are received at the General Cashiers Office in the Student Service Center located in Green Hall.

A student’s account must be paid in full prior to registering for any future courses. The Financial Check-In system online is where students confirm their financial arrangements with Liberty University. When a student completes Financial Check-In for a future term, and then becomes delinquent in the current term, or loans are returned to the lender, the resulting balance must be resolved prior to the start of the future term.  It is in the best interest of the student, in this circumstance, to consult with a Student Accounts Representative to discuss options for resolution on account.

Monthly statements are sent by email to current and former students who have an outstanding balance on their account.  Statements are sent to the student’s Liberty email address.

PAYMENT PLANS
The University offers Tuition Payment Plan (TPP) options to students in the form of scheduled, automatic, monthly payment drafts for student account balances. A non-refundable Payment Plan Participation Fee is charged for each semester that the student participates in the Tuition Payment Plan. The initial payment will draft within 24 hours of establishing the payment plan, and the remaining installments are automatically processed on the scheduled draft date (1) from a bank account; or (2) from a debit/credit card account. No interest is charged on the outstanding balance while in a Tuition Payment Plan. 

Those students who enter a TPP and later withdraw from the plan are still subject to the Payment Plan Participation Fee. While the system will accommodate online adjustments to an account as additional credits or debits alter the balance, changes to a TPP requiring University staff intervention are subject to a Payment Plan Change Fee.

It is the responsibility of the student, and person financially responsible for the student’s account, to maintain current bank or credit card information and to ensure that the account has sufficient funds at the time of the scheduled draft under the TPP agreement. When using a card, check with the bank or credit card company that the daily spending limit can accommodate the draft amount, avoiding declined payment(s) and resulting fees.  The bank or credit card account must be from an institution that participates in automatic draft/debit programs.  Liberty University cannot draft payments from non-U.S. bank accounts, money markets, trusts, home equity or savings accounts.

Payment plan options will vary depending upon when Financial Check-In is completed.
 

CHARGEBACK FEE
If a chargeback is initiated by a student, and the Merchant findings are in favor of the University, the student’s account will be assessed a chargeback fee. The fee amount is dependent on the current credit card processor’s fee to the University.

RETURNED PAYMENT FEE
A student will be charged a Returned Payment Fee for any returned or declined payment made via check, automatic draft or declined credit card draft(s). After two returned or declined payments, all transactions for the remainder of the academic year can only be made by cash, money order, or certified check. Repeat offenders are subject to losing the privilege of utilizing the check payment option, and monthly payment plan options. Any future payment options will be at the discretion of the Director of Student Accounts. If a student provides invalid checking or credit card account information for their Tuition Payment Plan, the student’s account will also be subject to the Returned Payment Fee.

CHECK CASHING
As a courtesy to our currently enrolled students, the General Cashier's Office will cash checks from parents, the student’s personal checking account, or a Liberty University payroll check.

The maximum amount for cashing is $50 and can only be cashed once a week. A fee of $1 per check will be charged for each check cashed.  If a check is returned to the University for any reason, the student’s account will be assessed the check amount as well as the Returned Payment Fee.  After two (2) offenses, the student will lose the privilege of cashing checks with Liberty University.

FLAMES PASS
The Flames Pass is the official Liberty University ID card. The card is used for meal plans, Flames Cash, campus events and recreation, authorized building entry, student discounts, and other activities and services. A student may obtain a Flames Pass by submitting a photo online or visiting the Card Services Office. In the event the card is lost, the student may purchase a replacement at the cost of $25.

FLAMES CASH
Flames Cash is the declining balance account on the Flames Pass. These funds are accepted at a multitude of on and off-campus merchants. Flames Cash is a convenient and secure way to carry money with no account fees, rolls over from year to year, and can be easily added and managed online.

HIGHER ONE CARD
Higher One is the banking partner that disburses refunds for the University.   Every Liberty University student is issued a Higher One card as a tool for receiving refunds.  After completing Financial Check-In, your card is sent to the address on file in your ASIST account.  There is a charge of $15 to replace a lost card.

ADDITIONAL INFORMATION
Additional information about the Flames Pass, Flames Cash, and the Higher One Card can be found online at http://www.liberty.edu/cardservices.

BOOKS AND SUPPLIES
Tuition does not cover the cost of course materials. Costs will vary according to the student’s course of study and the availability of used books. Students should purchase materials after registration but prior to the sub-term begin date (course activation). Liberty does not guarantee that required course materials will be available after the sub-term activation date. 

All online course materials are available online through MBS Direct: http://www.mbsdirect.net/liberty

If a student has a credit on their Liberty University student account, course materials may be charged to the student’s account by means of the online book voucher system.

  • Book Vouchers: students can include funds through Financial Check-In via a Book Voucher, which is then transferred for use to MBS Direct.  When Financial Check-In is completed an initial voucher or additional voucher can be added up to the credited amount on the account.  Any excess voucher over the amount of the credit will need to be paid out of pocket.  Note:  Book Vouchers for online students can only be used at MBS Direct.

Any online student taking a Resident or Intensive class may need to purchase their materials through the Liberty University Bookstore.

ONLINE CLASS ATTENDANCE
Regular attendance in online courses is expected throughout the length of the term.  Online students who do not attend within the first week of a sub-term by submitting an academic assignment (such as the Course Requirement Checklist, an examination, written paper or project, discussion board post, or other academic event) will be dropped from the course roster and will not be allowed to submit further course work.  The student may appeal to their instructor to be allowed back in the course.

The online student alone assumes responsibility for course work missed from non-attendance.  A student who presents the instructor with an adequate and documented reason for absence may be given an opportunity to make up the work missed. 

Online students who begin attendance by submitting an academic assignment and then cease progressing toward the completion of the course will be assigned a grade of FN during the semester.

COURSE FEES
Course fees and fees charged for special elective-type courses by organizations other than the University, will be paid by the student in addition to normal credit hour charges.  A list of course fees is published on the Registrar’s Office web page at http://www.liberty.edu/registrar.

ON CAMPUS INTENSIVE FEE
Liberty University Online students who attend an intensive course on campus will be charged an activity fee of $25 per course.

ACTIVITY FEE FOR ON CAMPUS INTENSIVE(S)
Liberty University Online students who attend an intensive course on campus will be charged an activity fee of $15 per credit.

ALL students who attend an intensive course on campus will be charged an activity course fee.  If a student has already paid the semester activity fee, in which the intensive is taken, an additional activity fee will not be charged.


TECHNOLOGY FEE
All students, regardless of on-campus, off-campus, full- or part-time status, are required to pay a Technology Fee each semester to help provide for the operation and modernization of Liberty University’s technological capabilities. These capabilities offer direct and indirect benefits to our students.  These funds contribute to improving educational and classroom facilities, information services accessible both on and off campus, student services, and administration.

ALL students taking an intensive course on campus will be charged a technology fee.  If a student has already paid the semester technology fee in which the intensive is taken, an additional technology fee will not be charged.

 

WITHDRAWAL FEE
A fee of $50 will be charged for the processing of an official, unofficial, medical, or administrative withdrawal. A student who ceases to attend classes will receive the withdrawal fee, for the processing of an unofficial withdrawal.

GRADUATION APPLICATION FEE
All graduating students must complete a graduation application through their ASIST account. A $100 Graduation Application Fee will be assessed to the term in which the student submits the application. 

The Graduation Application Fee is automatically assessed by the Student Accounts Office near the time of the Graduation Application, not degree conferral.  This fee is not contingent on the student’s attendance at graduation events and activities; it is assessed for processing the graduation application.  This fee is non-refundable.

FEE APPEAL POLICY
A written appeal may be submitted to the department that assessed the charge.  If the disputed charge cannot be reconciled with the assessing department, a written appeal with all supporting documentation can be submitted to the Student Accounts Office within 30 business days of the billing/notification.

  1. All pertinent information will be obtained and compiled by the Student Accounts Office.
  2. The disputed charge will be reviewed by authorized Student Accounts Representatives.
  3. A decision will be made by the authorized Representatives and the student notified.
  4. If necessary, an appeal may be reviewed by a manager and/or associate director to render a final decision.

All appeals are to be submitted online at http://www.liberty.edu/index.cfm?PID=20659.  All appeals will receive a response within 30 days after the written appeal has been received.

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Refund Policy for Enrolled Students

Enrolled qualified students can receive a refund from their student account once all obligations have been met and a credit balance remains.  Students register their refund preferences with their Higher One card.  At the end of each academic year, all Title IV (Federal Grants and Federal Loans) credit balances must be refunded. Credit balances will be refunded to the students ONLY.

Refunds may be processed as follows, depending on the origination of funds.

  1. Credit/Debit Card Refunds
    When requested, credit balances resulting from credit or debit card payment(s) will be refunded, but only to the same card used when payment was processed.
  2. All Other Refunds (i.e. Cash, Check, E-Check, ACH Drafts)
    Credit balances will be refunded by check to the students ONLY, or through the Higher One Card if requested.

Title IV Refunds (Federal Unsubsidized Loan, Federal Subsidized Loan, Federal Parent PLUS loan, Federal Pell Grant, FSEOG, etc.)
Within the Financial Check-In process, students authorize the handling of a credit balance on their student account. The funds may either be held throughout the academic year, applying to any account balance, or students can authorize the credit balance to be refunded. These credits are processed within 14 days from the first day of classes or when loans are disbursed, whichever is later. 

Title IV credits will be refunded according to student’s refund preference selected on his or her Higher One Card account. Students can select either One Account Deposit or ACH Transfer to another bank.

Credits from Parent PLUS will be refunded to the loan applicant in the form of a check, unless written authorization is submitted to the Financial Aid Office stating that the refund may be sent to the student.

Refunds Unrelated to Title IV Aid
Students must submit a written request to receive a refund not related to Title IV aid.  Written request must be sent to:

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Official Withdrawal Policy

Liberty University is committed to the success of every student and will work with each student to determine the best option to alleviate financial and academic challenges and get students back on track in their studies. Withdrawals from Liberty University fall under different categories: academic, administrative, medical or personal. 

Please NoteStudents who must withdraw due to military deployment are required to meet with the Student Advocate Office with a copy of their orders. They will then be referred to Military Affairs.

  • Withdrawing from individual courses in a sub-term (including overlapping 16-week sub-terms) does not constitute a total withdrawal until that student has withdrawn from all courses in that sub-term (including overlapping 16-week sub-terms).
  • A student withdrawing from a sub term, when registered for course(s) within a future sub-term, must submit a letter of intent regarding any future sub-terms within the semester of withdrawal. If no letter of intent is received at time of withdrawal, the student will be automatically dropped from the future sub-terms, resulting in a total withdrawal from the semester.
  • Students requesting to withdraw must submit the Intent to Withdrawal Form to their academic advisor. This will constitute a withdrawal.  Generally, the withdrawal date will be the date the Intent to Withdrawal Form is received in advising.

UNOFFICIAL WITHDRAWAL

The University has established a procedure, in accordance with Title IV regulations, to determine if students enrolled in the online courses are progressing toward the completion of their courses. The Title IV regulations require universities to have a mechanism in place for determining whether or not a student who began a course, and received or could have received a disbursement of Title IV funds, unofficially withdrew.

Students who have begun, yet cease to submit any academic assignments (such as an examination, written paper or project, discussion board post, or other academic event) during the enrollment period, will be assigned grades of FN. Students receiving all FN’s in a semester will be processed as an unofficial withdrawal. The withdrawal date is the last date an academic assignment was submitted during the enrollment period. A Title IV withdrawal calculation will be performed for the student and the student will be reported as withdrawn. Students will be notified by the Financial Aid Office regarding the results of the Title IV withdrawal calculation.

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Title IV Withdrawal Policy

When students withdraw from all classes in a given term, they will be subject to a proration of all federal, state and institutional aid.  This proration takes into account the total number of days that the student was enrolled.  For instance, if there are 100 days in a term, and a student withdraws on day 20, that student has earned 20% of his federal, state and institutional aid.  All remaining aid is unearned, and unearned portions of federal funds are required by law to be sent back to the federal government (34 CFR 668.22).  Please note that Liberty University institutional aid will be prorated according to the same schedule as Title IV federal student aid. 

Because of these provisions, please be aware that having enough financial aid to cover your charges at the beginning of the semester does not ensure that your financial aid will completely cover your charges at the time of withdrawal.

To begin the withdrawal process: Resident students must contact their Student Advocate.  Online students must contact their Academic Advisor. For more information on the financial repercussions of withdrawing, please contact Liberty University’s Financial Aid Office at: 1888-583-5704.

WITHDRAWAL REFUND POLICY

Depending on the student’s state of residence, there may be specific state requirements regarding withdrawal refunds.  Once a withdrawal is processed, the student will need to contact Student Accounts to receive further details about their individual refund.

An Online student who is currently enrolled in courses for a given term (including overlapping 16-week sub-terms) will be considered as totally withdrawn when that student is withdrawn from all courses in that sub-term.

  • Any student who completes the official withdrawal procedure may receive a refund of tuition and mandatory fees (i.e. technology and activity fees, if applicable) as follows:

  1. 100% tuition and fees will be credited if the student withdraws within the first week of the class but before submission of the first assignment (first assignment includes the Course Requirements Checklist).
  2. 75% tuition and fees will be credited if the student withdraws after submitting their first assignment and through the end of the second week of classes.
  3. 50% tuition and fees will be credited if the student withdraws after the second week of classes and before the end of the fourth week of classes.
  4. 25% tuition and fees will be credited if the student withdraws after the fourth week of classes but before the seventh week of classes.
  5. No tuition or fees will be credited after the sixth week of classes.

Intensives: A week is defined as Monday morning at 12:00 a.m. through Sunday night at 11:59 p.m. This may not align with the posted deadlines.

  1. One- and Two-Week Intensives (tuition and fees credit)

100% - Start of class to close of the first day
  50% - Start of class to close of the second day
    0% - After the close of the second day, the student is liable for ALL tuition and fees

  1. Three-Week Intensive (tuition and fees credit)

100% - Start of class to close of the first day
  50% - Start of class to close of the third day
  25% - Start of class to close of the fifth day
    0% - After the close of the fifth day, the student is liable for ALL tuition and fees

  1. Four-Week Intensive (tuition and fees credit)

100% - Start of class to close of the first day (End of drop/add period)
  50% - Start of class to close of the fourth day
  25% - Start of class to close of the seventh day
    0% - After the close of the seventh day, the student is liable for ALL tuition and fees

UNPAID ACCOUNTS
Tuition, the housing fee (if applicable), and all other costs on a student’s account are payable prior to or at the time of Financial Check-In.  Students who do not make payment on their account within a reasonable amount of time will be denied access to the cafeteria, printing services, and library until such arrangements are made. If a student is 10 or more days delinquent on his account, the student may be removed from classes. Failure to make financial arrangements could ultimately result in removal from university housing and administrative withdrawal.

Students with unpaid accounts will not be eligible to register for subsequent terms. They will also be ineligible to receive an official transcript or diploma until the account is paid in full. The student will be responsible for any collection fees incurred in collecting the account. A 1% finance charge (12% APR) may be assessed each month on outstanding balances.


Additional Information

Additional information regarding the University’s academic and administrative policies and procedures can be found on the University website at http://www.liberty.edu , http://www.liberty.edu/online , or http://www.libertyu.com

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Highlighted text indicates a change from the official version of the catalog.