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University Departmental Events

Interested in reserving a space to hold a meeting, advertise for your next event, or host the event you’ve been planning? You’ve come to the right place! Before getting started, please be aware of the following general Event Guidelines:

  • Events may begin no earlier than 30 minutes after the building opens and must end 30 minutes before the building is officially scheduled to close. Client access to venues must end a minimum of 15 minutes prior to building close unless otherwise arranged through the University Events Office.
  • Unless otherwise stated, you will have access to the room(s) 15 minutes prior to the start of the event. You are expected to be out of the room by the specified end time.
  • Event requests must be submitted with the following notice:
    • 5 business days’ notice is required if no additional setup or resources are needed.
      • Special arrangements can be made, under certain circumstances, but would require discussion and approval from the Events Office.
    • 2 weeks notice is required if additional setup or resources are needed.
  • Changes and updates may be made up to 48 hours before your event, with some restrictions
    • The Events Office cannot guarantee additional resources requested if extra staffing is required in order to provide.  This will be handled on a case-by-case basis.
  • No day-of changes are permitted.
  • A full description of all activities taking place and equipment being brought in is required to be included on the Event Request Form.
  • NO fundraising in academic or administrative buildings.

Submit Your Event Request

Need help with our new Request Form? Watch our tutorial here!


Our Reservation processes differ for students, university departments, and non-university clients, so please see below to determine your process.

Department Scheduling Policy

Clear Bag Policy

Most of our events require the following resources.

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