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Project Process

Request a Project

First, please submit a Project Request. (Watch a tutorial video to get started.)  In order to ensure effective processing, please provide as much detail as possible and indicate your requested completion date in the “drop/delivery date” field.

Your project coordinator will review your request and may contact you if additional information is needed. A tentative deadline will be set according to project timelines.

Marketing’s Photography Department covers various events on campus and stages shoots for promotional material. Please make note of any photography-specific needs you have in your project request.


Approval Process

The first version of the project will be created, edited internally, and sent to you for approval through Proof HQ, our online proofing software. Your project coordinator will upload the proof to all applicable parties, and we ask that you note your corrections/approval on the proof within 24 hours of receiving it. The marketing team will then make any changes, and the project will be reviewed by Quality Control and sent for printing or production.


Expected Timeline

The Marketing Department provides a list of standard timelines for your planning needs. If you have an urgent request and would like to expedite your project, please contact your project coordinator.


Marketing Approvals

You may design your own artwork for internal departmental projects, such as posters and flyers for on-campus use. Please refer to the Brand Identity Guide and Style Guide Quick Tips reference sheets when creating pieces for your department.

These designs must be submitted as a Marketing Approval piece by creating a Project Request and attaching your artwork. You must also include a brief description of the piece:

  • What type of project is it?
  • How long will it be used?
  • Where will it be used?
  • Who is the audience?
  • How many will be printed?

The submitted artwork will be received by your project coordinator within 72 hours and then run through an internal proofing process which typically takes 24-48 hours. Required edits or comments will be shared with you to implement. If significant changes are needed, further proofing may be required, potentially adding 24-48 hours to your project’s timeline. When the piece is approved, you will be notified.

All printing and publishing of Marketing Approvals must be done by your department.

Templates available for your use:

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