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Liberty University Archive Policy

General Policy

  • Absolutely no food or drink is permitted in the archives premises.
  • Access to the archives materials is strictly monitored and is governed by the Archives Access Policy (below).
  • The archives is closed stack and the materials do not circulate.
    • Archives materials are not to be removed from the Archives premises.
    • Duplication may be performed under the direction of the archives staff (within the copyright restrictions below).
  • The archives contains many materials which are protected by copyright. The materials may also be subject to publicity rights, privacy rights, or other legal interests. Written permission of the copyright owners and/or other rights holders is required for reproduction, distribution, or other use of protected items beyond that allowed by fair use or other statutory exemptions. It is the responsibility of researchers to obtain the appropriate permissions before making use of the information found in the archives’s collections.
  • Researchers should make an appointment with the Archivist before their visit to discuss their project and research needs.
  • Researchers are required to register with the archives staff before they will be allowed to access the archives’s collections.
  • Archives materials are often fragile and delicate; they are to be handled with care and treated with respect.
    • No markings are to be made on archives materials.
    • Researchers are to follow the handling guidelines given by the archives staff.
    • When handling archives materials, please do not rest books or other objects on top of the materials. Please handle pages by the edges and try to touch the surface as little as possible.
  • Visitors to the archives are bound by the Library's code of conduct.
  • Researchers are to work from one folder at a time and to exercise every effort to keep materials in their original order.
  • Archives staff will assist with the use of finding aids or material location (this help will be offered impartially to all researchers), but not help with research.
  • Only animals assisting with disabilities are allowed into the archives areas.
  • No writing implements other than pencils are allowed into the reading areas.
  • All bags, briefcases and other personal items allowed into the archives areas are subject to inspection by archives staff.
  • Patrons at the archives are expected to be polite to the archives staff and to follow any instructions given them by the staff.

Failure to comply with any of these archives policies may result in a loss of access to any archives facilities and materials and/or involvement of the Liberty University Police Department.

Access Policy

The archives is a closed stack repository. Any unrestricted materials that a researcher wishes to use must be requested and will be brought to the researcher by archives staff. Researchers who plan to make heavy use of the archives collection should schedule an appointment with the Archivist to discuss their project and research needs. Archives materials do not circulate and are not to be removed from the archives premises except for duplication by archives staff.

The Liberty University Archives is committed to making research materials available to users on equal terms of access. Equal access does not mean that all materials are open to research use. It is the responsibility of the archives to balance the researcher’s need for access with the needs for confidentiality of persons and institutions whose activities are reflected in the material. Consequently, the use of some materials in the archives, especially those of recent date, is subject to restrictions.

This policy is subject to change at any time. See the full Liberty University Archive Policy.