Web Maintenance Procedures

Sticking to a schedule to keep your web content updated is vital to credibility. Not only will this keep your pages relevant, but regular maintenance will help establish trust with your readers.

Things to Avoid

  • Pages with old dates
  • Slideshows of long past social events 
  • Outdated calendars 

Set dates to check your site

Scheduling time on your calendar for regular web maintenance will help you remember when to update content that’s subject to being outdated. Time sensitive material should be updated frequently, monthly, or annually – depending on its subject matter. 

Maintenance examples:

Update frequently:

  • News pages
  • Special events pages

Update monthly:

  • Calendars 

Update yearly:

  • Sign-up forms featuring dates
  • Timely statistical information

Get rid of ROT

Redundant, outdated, and trivial content (ROT) is a real problem for many web content creators. Without keeping close track of our pages, our websites can grow out of control with information that is no longer or has never been useful to our readers.

One way to get control of a website with multiple pages is by conducting a site audit and using it as a tool to identify pages that should be deleted.

For more information on conducting an audit of your site and getting rid of ROT contact our Web Content Team

Publishers: Use the "Publisher Sign-Off" feature

There is a feature in Web Manager called the "Publisher Sign-Off." This feature allows you, as the publisher for your department, to set times for how often (option of 1, 3, 6, 9, or 12 months) you want a particular page to be reviewed. 

Editors in academic departments: you can use this feature too by letting the Web Team know how often you want each page to be reviewed and submitting the pages for approval when they come up for review. 

Set the timeframe on the page

You can set how often you want a page to be reviewed by opening the page in Web Manager and then adjusting the dropdown in the Publisher Sign-Off section (between Page Properties and the WYSIWYG). 

Publisher Sign-Off Feature

View the list of pages to be reviewed

There are two places that you (and normal users in your department) can view the list of pages waiting for publisher sign-off:

  1. In the Publisher Sign-Off area of any page there is a link for "Pages Pending Sign-Off"
  2. On the Web Manager homepage on the left-hand side of the page, there is a section for "Pending Sign-Off" and a link to "View List of Pages."
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