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Registrar: FERPA

FERPA

Family Educational Rights
and Privacy Act (FERPA)


The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, sets forth requirements regarding the privacy of student records. FERPA governs the release of these records (known as education records) maintained by an educational institution, as well as the access to these records.

It is the policy of Liberty University, in accordance with FERPA, to withhold personally identifiable information contained in our students’ educational records unless the student has consented to disclosure through Liberty's FERPA Personal Identification Number (PIN) system. Directory information, which is not generally considered harmful or an invasion of privacy if disclosed, may be disclosed to the public. However, private information, such as grades, class schedules, the student’s account, and financial aid awards may not be released without express consent from the student.

Using Liberty's FERPA PIN system, the student may grant permission to release some or all private information to persons in which he or she designates. This can be accessed through the student's ASIST account. Go to the General Information tab on ASIST, and then select the FERPA Personal Identification Number menu option. Please read the standards below to understand the role of Liberty University and the student.

Liberty abides by the FERPA guidelines outlined by the U.S. Department of Education, for further information in regards to this act please refer to their FAQ page.

FERPA Standards

Students Have the Right To:

  • Inspect and review their education records
  • Request the amendment of their education records
  • Limit the disclosure of their education records
  • File a complaint with the FERPA Office in Washington, D.C.


Liberty University Employees may not disclose student education records (as defined below) to unauthorized parties:

  • Student Education information is confidential and is not to be disclosed by employees to anyone without consent, including other Liberty University employees (unless they have a legitimate educational interest).
     
  • As a general rule, disclosure of student education information to any party (including parents) requires prior consent of the student. Disclosure of student education information to any party (including parents) requires prior consent of student.

Liberty University may disclose personally identifiable information, without consent of the student, to:

  • Anyone in response to requests for directory information
  • Liberty University officials determined to have a legitimate educational interest
  • Agents acting on behalf of Liberty University
  • Schools in which the student intends or seeks to enroll
  • Accrediting organizations
  • Comply with a judicial order or subpoena
  • Etc.

Good Rules to follow:

  • When in doubt, don't give it out.
  • Request assistance from LUCOM Registrar‘s Office.
  • Refer the requester to the LUCOM Registrar‘s Office.

The University FERPA Compliance Manager will:

  • Create and revise Liberty University FERPA standards, as necessary, to comply with federal FERPA standards.
     
  • Notify departments of revisions to University FERPA standards.
     
  • Facilitate annual student notification as required by federal FERPA standards.
     
  • Provide consultation to departments regarding FERPA Standards.

Definitions (Directory Information as defined by Liberty University):

  • Full name
  • Address (including e-mail address)
  • Telephone number
  • Date and place of birth
  • Program of study/campus
  • Dates of attendance
  • Photograph
  • Height and weight of student athletes
  • Participation in officially recognized activities and sports
  • Degrees and awards received
  • Most recent previous education institution or agency attended
  • Current enrollment status

Student education records are:

  • Directly related to a student.
  • Maintained by Liberty University or by a party acting for Liberty University. 

How to Request to View a Copy of a Document from your File at Liberty University:

Protection under the Family Educational Rights and Privacy Act affords a student the right to view his or her educational records at Liberty University. The process to do so is as follows:

A student may request to view an item from his or her file in three different ways:

  • by emailing the request from your Liberty email account to: LUCOMRegistrar@Liberty.edu.
     
  • by mailing a written request to the LUCOM Registrar's Office with your signature.
     
  • by coming to the LUCOM Registrar's Office window and filling out a File Request form.

Liberty will normally supply the requested document(s) to the student within two business days. A copy of the document will normally be provided to the student in the same fashion as it was requested.

There are certain items in which Liberty will not supply a copy without a special exception granted by the Registrar (i.e. transcripts from other institutions). It's expected that if a student needs a copy of a transcript from another institution that they will request it from the institution itself.

Important Notes:

  • An email request from an address other than your Liberty account will be returned to you unfulfilled. It must come from your Liberty account.
     
  • Please be specific as to the document(s) you would like to view when making your request.
     
  • While an individual who knows a student's FERPA PIN may view confidential records within a student's file, copies of documents will not be released to anyone other than the student.