Liberty Human Resources and Risk Management are drafting volunteer policy for the 2013-14 school year. It will be posted here with a link to needed information soon.
The University depends upon university volunteer support to accomplish its missions of education, research, and public service and wishes to ensure that volunteers’ relationships with the university are clearly established and understood by both parties.
Defining a Volunteer
University volunteers are uncompensated individuals who perform services directly related to the business of the university, to support the activities of the university, or to gain experience in specific endeavors.
An individual who performs volunteer services for an entity that is not directly related to the business of the university (e.g..., an alumni association), is not considered a University volunteer for the purposes of this policy. However, an individual who performs volunteer services in the community on behalf of the university when there is no outside agency involved is considered a university volunteer.
These situations may appear ambiguous. Whenever you are not certain as to whether an individual should be classified as a university volunteer, contact the Department of Risk Management and Insurance for assistance.
Responsibilities and Rights
A university volunteer is an agent of the university while performing assigned duties. Therefore, university volunteers are expected to abide by university policies and external regulations that govern their actions, including but not limited to those of ethical behavior, confidentiality, financial responsibility, and drug use.
Who May Volunteer
Anyone, including current or retired employees, students, alumni, or others may provide volunteer services to the university, with the following restrictions:
Services Not Requiring a Volunteer Agreement
The following activities are generally considered low-risk, and do not require a completed Volunteer Agreement:
Services Requiring a Volunteer Agreement
For the following activities, volunteers are generally required to complete a Volunteer Agreement (see the "Forms" Section of this document).
University volunteers are generally prohibited from performing the following activities:
Selecting and Engaging a University Volunteer
When engaging a university volunteer, it is the unit's responsibility to be certain the individual has adequate experience, qualifications, and training for the task he or she will be required to perform. The following procedures are suggested, to ensure that your selection process is satisfactory.
You may end a university volunteer's term of service at any time and without prior warning.
University Volunteer Indemnification
Indemnification is provided to university volunteers in the same manner as is applicable to employees, that is: for acts or omissions arising within the scope of the volunteer’s performance of specifically authorized duties or assignments on behalf of the university. In order to ensure adequate documentation, it is important that the department or unit engaging the university volunteer provide a copy of the Volunteer Agreement (with the Description of Volunteer Services attached) to the Department of Risk Management and Insurance.
Payments to University Volunteers
Payment for volunteer services is not allowed. However, the university will reimburse university volunteers for actual and reasonable expenses, following standard university reimbursement guidelines.
The university also allows an honorarium to be awarded to a university volunteer. An honorarium is not a payment for services or fee charged, but an award primarily intended to confer distinction or to symbolize respect, esteem, or admiration. The value of the honorarium must not be related to the performance of services.
The major responsibilities each party has in conjunction with the University are defines below.
|You||Recruit, screen and engage University volunteers using the procedures specified in the University Volunteer Policy.|
|Office of Risk Management||
Determine when exceptions to this policy exist.
Provide policy clarification.
Consult with departments and units regarding application of this policy.
Refrain from engaging in activities that are not specified in you University Volunteer Duty Description, if provided.
As an agent of the University, abided by all University policies and external regulations that govern your actions.
Provides necessary information to individuals who wish to engage university volunteers.
|Description of Volunteer Services||Specifies duties that will be allowed and expected from the University volunteer.|
|Volunteer Agreement||Ratifies the engagement of certain University volunteers.|
|Parental Consent Form||Establishes parental permission for the University volunteers between the ages of fifteen and eighteen years.|