Contractor's Safety Handbook (page 1)

I. GENERAL STATEMENT OF SAFETY COMMITMENT

Safety and regulatory compliance is of primary importance at Liberty University . The purpose of this handbook is to promote the safety of the faculty, staff and students of LU and of the Construction Contractors who perform services for the University. All Contractors and their employees must provide and maintain a safe working environment at LU for both themselves and for the members of the LU community using the facilities in the vicinity of the work being performed.

II. CONTRACTOR HANDBOOK STATEMENT

The purpose of this handbook is to provide a basic outline of the Environmental, Health and Safety expectations as determined by the Office of Risk Management based on the government standards and the business needs of the University. For the purposes of this material “A Contractor” is defined as an outside person, agency, corporation, etc., engaged by Liberty University to perform work on LU property that includes activities such as constructing, erecting, installing, repairing, demolishing, remodeling, engineering, landscaping and grounds maintenance or industrial cleaning of LU facilities. This Policy does not apply to Contractors such as food vending, office equipment maintenance and service suppliers or to other Contractors who are not within the definition set forth above.

Training

The Contractor Handbook does not replace training requirements set forth by local, state or federal governing agents and/or written programs and policies required by same. The Handbook is a reminder of the general rules and expectations for work at LU rather than an exhaustive training tool or written program.

Regulatory Responsibility

The Contractor is responsible for meeting all federal, state and local regulations for all entities governing the work to be performed (OSHA, EPA, ANR, etc). It is the explicit responsibility of the Contractor to train and educate their employees in these subjects prior to assigning them work at Liberty University . The University reserves the right to request any employee of a Contractor to leave the site if their behaviors and/or work practices indicate a lack of necessary knowledge and/or skill sets. In these cases the Contractor is responsible for re-training or replacing the employee.

III. GENERAL POLICIES

It is the responsibility of Liberty University contracting party, referred to as the LU Contact, to provide outside Contractors with the information and requirements outlined in this document and to ensure that the Contractor understands the requirements. The LU Contact will also communicate that failure to adhere to these requirements may lead to the termination of the contract and/or jeopardize consideration for future contracts for work with the University. The LU Contact will also be responsible for contacting each Contractor before work is commenced at a LU facility to gather information concerning hazardous materials the Contractor will be bringing into the workplace. The LU Contact will be responsible for the dissemination of any relevant information obtained to all affected LU employees and the Department of Risk Management and Environmental Safety.

Staff in the LU Office of Risk Management and  Safety is empowered to inspect any contractor activities on the LU campus at any time and to order a cessation of work activities if government regulations or LU policies are being violated such that the work activities impose an immediate threat of harm.

Parking and Traffic Rules

Contractors, their employees, and subcontractors will follow all signs or be liable for tickets and fines as established by LU. The LU Contact will refer the Contractor to the Department of Transportation and Parking to provide information regarding parking permit needs.

LU Parking Permits may be available to contractors for company-owned vehicles (service vehicles) on or adjacent to the construction site. Employees of contractors and subcontractors are not generally eligible for campus parking permits. Contractor needs to pre-determine parking arrangements with LU Contact.

Identification

All personnel employed by vendors (contractors, subcontractors, suppliers, engineers and consultants, etc.) who have access to LU buildings and facilities are required to display a LU identification badge in a readily visible place on their person whenever on campus. The cost of this badge will be the responsibility of the vendor. Upon request, vendors will present and/or submit their ID card to any LU employee. The LU Contact can obtain identification badges. Lost or stolen badges must be reported to the LU Contact. Vendors noted as not having identification badges must be reported to their respective LU Contact.

Access to Premises and Buildings

The Contractor will confine the location of their apparatus, materials, and the operation of their workers to the limits pre-arranged with the LU Contact. General Contractor will coordinate work with their respective LU Contact in order to minimize disturbance to surrounding LU activities. Construction limits of work, all material/equipment staging and receiving areas to be utilized will be approved by LU prior to ground breaking.

The Contractor will not use existing elevators without permission of LU. Arrangements will be made ahead of time with their respective LU Contact.

The Contractor will provide and maintain temporary fencing, barricades, warning signs, and lights as required for the protection of the public and construction personnel from construction hazards. Temporary walkways and drives may be required. The LU Planning and Design Team and/or LU Field Operations Team will review the temporary parking, pedestrian ways, driveways and service access with Transportation and Parking.

As it is possible to lock doors, gates and barricades, the Contractor will be responsible for securing the site. The University is not responsible for theft, vandalism or loss of Contractor equipment.

Pedestrian Safety

Liberty University is a pedestrian campus. Pedestrians have the right-of-way and all motorized traffic will yield to foot traffic. Additionally, pedestrian traffic within the approved work area will also have the right of way. Equipment operators observed not granting the right of way to pedestrians in a way that endangers the pedestrian will be subject to removal from the site. Contractors may work together to define designated foot traffic and equipment traffic paths in their work areas. When alternative walkways are required, they must comply with the pre-work arrangement between the Contractor and LU which allows for temporary, incidental disruption to pedestrian traffic and University proceedings. Signage is required to mark temporary changes in walkways.

Smoking Policy

Liberty University is a smoke-free campus, therefore smoking is not allowed within University campus.

The Contractor will be responsible for policing smoking.

Harassment and Sexual Harassment Policy

Contractors will make all persons working on LU projects aware of the LU Harassment Policy written below. Violation of this Policy by any individual may lead to eviction from the campus or prosecution as outlined in the Policy.

Harassment: As applied at Liberty University and other educational institutions in Virginia, the term “harassment” is defined in the Virginia Statutes at Title 16, section 11(a)(26), as follows:

A. “Harassment” means an incident or incidents of verbal, written, visual, or physical conduct based on or motivated by a student’s, individual’s or family member of their actual or perceived race, creed, color, national origin, marital status, sex, sexual orientation, or disability that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating, hostile, or offensive environment.

B. “Harassment” includes conduct which violates subdivision (A) of this definition and constitutes one or more of the following:

B.1. Sexual harassment, which means conduct that includes unwelcome sexual advances, requests for sexual favors and other verbal, written, visual, or physical conduct of a sexual nature when one or both of the following occur:

B.1.a Submission to that conduct is made either explicitly or implicitly a term or condition of a student’s education or an individual’s employment.

B.1.b Submission to or rejection of such conduct by a student or employee is used as a component of the basis for decisions affecting that student or as a basis for employment decisions affecting the individual.

B.2 Racial harassment, which means conduct directed at the characteristics of a student’s, individual’s or family member of their actual or perceived race or color, and includes the use of epithets, stereotypes, racial slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, and taunts on manner of speech and negative references to racial customs.

B.3 Harassment of members of other protected categories, which means conduct directed at the characteristics of a student’s, individual’s or family member of their actual or perceived creed, national origin, marital status, sex, sexual orientation, or disability and includes the use of epithets, stereotypes, slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, taunts on manner of speech, and negative references to customs related to any of these protected categories.

In the event that the Contractor fails to make the LU policy of “Zero Tolerance” regarding harassment clearly understood and enforced, then the Contractor employees involved in any form of harassment or sexual harassment will be dismissed immediately and the Contractor held liable for all cost associated with mitigating the incident.

Housekeeping

Each Contractor will keep the premises clean and neat at all times. Debris, litter or dirt resulting from Contractor work will be cleaned-up on a daily basis. The Contractor will wash floors when broom cleaning will not remove dust. They will remove all rubbish resulting from their work as soon as each particular operation is finished, and provide a dumpster for this purpose in a location approved by LU.

Contractors and subcontractors will not dispose of rubbish from the project in LU owned dumpsters. Contractors will follow any mandatory recycling ordinances, and are encouraged to use construction materials recycling programs offered by local haulers.

The LU Contact will work with the Contractor to establish acceptable handling and disposal of all hazardous material generated or discovered in the execution of the work.

Existing LU recycling and solid waste collection vehicles must be able to access LU dumpsters and loading docks during all phases of construction and renovation in order to maintain services to buildings under construction and to adjacent buildings. Dumpsters and service areas that belong to LU are to remain accessible throughout the project and are not to be blocked at any time by construction activity, construction fencing or gates, or construction-related vehicles. The Contractor will use their own waste and recycling receptacles unless pre-agreements have been made with LU for disposal. The Contractor is responsible for the costs of disposal of materials per the contract agreement with LU.

Photography

Photography of LU facilities is prohibited unless authorized by LU. Use of photographs in articles and publications, brochures and other printed media may not be done without permission from LU. Any party seeking authority to photograph LU facilities must contact the University Communications Office at (656-2005) for permission. If permission is granted for photography, the firm benefiting from the photography will give rights of use of the image to LU.

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