If you do business with outside parties you may may receive requests for certificate of insurance or proof of coverage. Likewise, Liberty University has a policy on requiring certificates of insurance from vendors and contractors with which it does and intends to do business or allows to utilize Liberty University property and facilities.
A certificate of insurance is an indicator of adequate insurance coverage in force to protect the interests of Liberty University and other parties when necessary:
A. Certificates required to be sent to Liberty –Such certificates of insurance are sent to be sent to the University by the third parties insurance carriers underwriting risks incurred by:
1) Independent contractors performing construction or any type of work or activity under a service agreement or any other contract entered into by the University;
2) For businesses providing services to the University; and
3) Third party use of University facilities
b. Certificates Liberty is to send to others – Such certificates are issued by the University or University insurance carriers to non-University parties in connection with risks incurred by the University.
Independent Contractors and Businesses Providing Services to Liberty: Independent contractors, consultants and vendors performing work under contract or providing other services to the University are required to defend and hold Liberty University harmless from any loss, injury, or damage occurring during the performance of work and to indemnify Liberty University for any loss it suffers as a result of the negligence of the contractor, consultant, affiliate, or service provider including the employees, agents, and sub-contractors thereof.
Under the terms and conditions of a contract or agreement for services, the contractor, consultant, vendor, and/or others must be required to show evidence of adequate insurance coverage by furnishing a certificate or certificates of insurance with accompanying policy endorsements and forms indicating compliance with all requirements.
General Insurance Requirements
The typical limits and forms of coverage required for Commercial General liability (only acceptable when written on occurrence basis), Automobile liability, Umbrella, Professional, and Workers Compensation can be found in the Vendor Specific Insurance Requirements version 20121031 addendum to this release.
All Certificates of Insurance issued to Liberty University must:
Property insurance when required must be ‘All Risk’ covering on a full replacement cost basis equipment, tools, materials and supplies belonging to the supplier or to others for which the supplier may be legally liable or has agreed to insure, used in connection with the work.
Third Party Use of University Facilities: On occasion, University facilities are rented out to other organizations or groups not affiliated with the University. To avoid unnecessary assumption of liability and protect the interests of the University, it is imperative that prior to agreeing to rent out University facilities, the individual or group renting the facilities has an insurance policy in place and provides a certificate of insurance. Specific limits, terms and conditions of the event should be verified with Rob Wells, or his designee in the Office of Risk Management.
Should a third party not currently have insurance they can purchase insurance for their event by visiting this link https://tulip.ajgrms.com/ and requesting an online quote.
B. Certificates of Insurance Provided by Liberty University: Proof of Liberty University’s liability insurance coverage (certificates of insurance) may be required under the following circumstances:
Requests for certificates of insurance must be requested by completing the form located at http://www.liberty.edu/index.cfm?PID=27998 then send via email to firstname.lastname@example.org or by Campus Mail to the Office of Risk Management, Finance Department, Green Hall whether requesting on-line or via written form please allow at 3 work days before the event and include:
a) Name and address of the certificate holder (i.e., party requesting coverage)
b) Contact name and number of the certificate holder
c) Effective dates and duration of activity
d) Description of planned activity (i.e., Student Placement)
e) Insurance limits required (include Additional Insured coverage if required)
f) Copy of contract, license, permit, memorandum of understanding, and/or purchase order
g) Approval by Departmental Chair, Dean’s Office (in the case of student events)
Verbal requests are not honored due to the very specific insurance requirements of each requesting institution. Unless otherwise specified or requested, (e.g., by government institutions, hospitals, etc.) the certificate will be issued for a preferred amount of $1 million.