Students and their families should be educated and aware of basic financial information. This includes knowing how your Liberty University benefits, Veterans benefits, and Tuition Assistance works and how they can affect your budgeting and financial planning.
Withdrawals due to military service will be reviewed on a case by case basis by the Liberty University Office of Military Affairs.
Once classes are certified by Liberty University to the U.S. Department of Veterans Affairs, any changes in enrollment will result in the student going into debt management with the U.S. Department of Veterans Affairs and their benefits being stopped until such a time where the debt is reconciled.
A withdrawal is processed when a student begins a course but cannot continue attending and requests to be withdrawn from the course. The deadline for withdrawing is the last day of the term for Liberty University Online students and is approximately 30 days before the end of the term for a Resident student. A student who withdraws will be assigned a non-punitive grade of “W” for the course. Since drops and withdrawals do not contribute towards the GPA, typically the U. S. Department of Veterans Affairs will only pay for the time the student is enrolled (up to date of withdrawal).
The withdrawal date, in accordance with Federal guidelines, is recognized as the date the student notifies Liberty University of the intent to withdraw, either in writing or orally.
Official University Definition: Students who begin attendance, but then cease progressing toward the completion of the course will be assigned a grade of FN. If the student receives all FN's in a sub-term, the student will be subject to the Unofficial Withdrawal Procedure which includes the reduction and/or return of all financial aid.
An FN is an unofficial withdrawal due to non-attendance. In order to receive an FN, the student must have logged into the class and not attended for a specified amount of days. A student attends by logging into their class and submitting assignments.
The last date of attendance is reported to the U.S. Department of Veterans Affairs as the withdrawal date. When a student receives a grade of FN, it must be reported to the U.S. Department of Veterans Affairs as a punitive grade. A punitive grade is a grade that does not count as earned credit, but is used in determining a student’s progress toward graduation requirements. Since drops and withdrawals do not contribute towards the GPA, the U.S. Department of Veterans Affairs will only pay for the time the student is enrolled (up to date of withdrawal). For more information about payments for grades of FN, please contact the U.S. Department of Veterans Affairs, as it is ultimately their policy on how they pay.
Veterans Affairs Education Benefits will not be affected due to Satisfactory Academic Progress (SAP) until the student is placed on Academic Suspension or Dismissal. Students who go on Academic Suspension must complete an Academic Contract per University policy in order to continue registering for courses and have courses certified for VA Benefits. Students who are on Academic Dismissal cannot register for courses; as a result, no VA Certifications can be completed. A student’s GPA has no effect on VA Benefits. For more information on SAP, please go to the Financial Aid Policies web page.
If a student is Active Duty and using Military Tuition Assistance (TA), they are not be eligible to receive Veterans Affairs benefits for the same course they receive TA for, therefore a Certification of Enrollment will not be submitted to the U.S. Department of Veterans Affairs. If TA is only paying a partial amount for the course, the student may request TOP-UP to receive reimbursement for the remainder due - (Active duty can receive 100% tuition/fees only).
If a student will not be receiving any TA for a specific course, and they wish to utilize full Veterans Affairs benefits, please email firstname.lastname@example.org to request an enrollment certification for your course. If the Office of Military Affairs does not receive a request, we will assume you are receiving TA for that course.
If a student is receiving chapters 30, 1606 or 1607 veterans benefits, they will use the Web Automated Verification of Enrollment (WAVE) or call the toll free Interactive Voice Response telephone line at (877) VA-ECERT (877-823-2378) to verify their attendance. If the student is receiving Post-9/11 GI Bill (Ch. 33), DEA (Ch. 35) or VEAP (Ch. 32) benefits, they don't need to verify their attendance.
NOTE: The WAVE and IVR systems do not update account information instantly. Instead, verifications and other submissions are stored and processed manually.
If WAVE does not reflect the student’s current enrollment status, it is most likely because the U.S. Department of Veterans Affairs has not processed the current enrollment certification (VA Form 22-1999). The U.S. Department of Veterans Affairs is often overwhelmed with enrollments each semester and it takes at least 8-12 weeks to process everyone's enrollments and changes.
Army students who request Tuition Assistance though the GoArmyEd portal must always request TA through the portal before contacting an academic advisor to register for courses. The exceptions to this rule are students who are taking intensives, internships or residential courses. If a student is taking any one of those three courses, then they must register for courses before requesting TA through the GoArmyEd portal.
If a resident student uses GoArmyEd Tuition Assistance, he or she will need to withdraw from a class by either emailing the Registrar’s Office to inform them that they would like to withdraw from the course, or by filling out the Registrar's Office Course Withdrawal form.
After submitting the withdrawal request to the Registrar’s Office, a resident student must then log onto the GoArmyEd portal and request a withdrawal on the portal. This step must be completed in order to prevent potential problems with Tuition Assistance.
If an online student uses GoArmyEd Tuition Assistance, they will need to withdraw from their course on the GoArmyEd portal. Their withdrawal will then automatically be sent to Liberty University, and we will process their request. If they do not request a withdrawal through the GoArmyEd portal first, then their withdrawal will not be processed and they will either be assigned a grade of FN or F; both of which will affect a student's GPA.