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Policies for Clubs & Organizations

Important: The content on this page is in the process of being updated to reflect the current club policies, therefore the information on this page may be outdated and should only be used for reference purposes. Please contact the SGA office for the most up-to-date policies, should you require them, until this message is removed.


Starting a Club:

To start a club, download and return the New Club Application Form as well as an official constitution to the SGA Office. There is a link to an example Constitution in case you need assistance in creating your own.

 


Donations for Current Clubs

  • Clubs should not request more than $750 per semester. Clubs needing more than $750 must have a letter of recommendation from their faculty advisor with a detailed explanation regarding the need.
  • All requests must have supporting documentation to verify prices. (Example: In order to be considered for donation for t-shirts, a price quote is needed from the t-shirt company with pricing included. If a banquet will be held, a quote is required from the caterer.) 
  • In general, we do not donate for traveling, scholarships, or fundraisers.
  • Donations will not be approved for events that do not benefit the Student Body at large.
  • For any questions, email Laura King

Donation Request Forms

Below is the Student Government Club Donation Request Form. This form is for official clubs to request donations from SGA for the current semester.  Also found below is a form, which has extra sheets for additional events if you are planning more than five. If you have any questions, please contact sga@liberty.edu.

Please email sga@liberty.edu the same day that you turn in your request.

Print and fill out the Donation Request Form and take it to the Student Government Office, Green Hall 1884. Also, be sure to email sga@liberty.edu the same day that you turn in your request.

Donation Process:

  1. Club Treasurer submits Donation Request Form to SGA Office before the start of a new semester (exact date will be posted above).
  2. The Budget & Finance Committee reviews the request and approves or denies each individual event.
  3. The SGA will transfer the approved donation to the club's account within one week of the approval.
  4. The University Budget Office reviews the transfer and submits the transfer to Accounting.
  5. The University Accounting Department processes the transfer.
    (Note: This step may take up to one to three weeks depending on the timeline of Accounting.)
  6. The Faculty Advisor is then responsible for the disbursement of funds using a Purchasing Card or Requisition after taking the Finance 100 training session found in the ProDev Portal.

Policies

Student clubs or organizations must request and receive permission from the Liberty University administration before they may meet on campus, advertise, distribute, post materials, or use any University facilities for their activities or events.

All clubs, organizations, activities, and events must be consistent with the University’s mission, and must remain in compliance with the Liberty Way, the Honor Code, and any policies and procedures set forth by the University.

Faculty or staff club sponsors must be approved by Liberty University administration. The University reserves the right to refuse the use of its facilities for any reason to any student club, organization, activity or event.

Consistent with the Honor Code, all students, student clubs and organizations, faculty and staff of Liberty University, have a responsibility to uphold the moral and ethical standards of this institution and personally confront those who do not.

Every club must remain consistent with the mission of Liberty University (the Liberty Way, the Honor Code, and any other policies or procedures set forth by the University) in its statements, positions, doctrines, policies, constitutions, bylaws, platforms, activities or events.

This includes the club or organization, its parent, affiliate, chapter or similarly named group (even if the similarly named group is not the actual parent, affiliate or chapter).

If the group does not remain consistent, it shall not be approved, recognized, or permitted to meet on campus, advertise, distribute or post materials, or use University facilities.

Note: If a club's advisor withdraws from his/her role, the club will be removed from University records and must cease all activity until a new advisor fills the role.