Theses and Dissertations Publishing Guidelines

As a graduation requirement, all graduate theses and dissertations must be electronically submitted to the Library. Graduate thesis and dissertation requirements will not be considered complete until receipt of an acceptable copy of the approved thesis or dissertation is confirmed by the Jerry Falwell Library. The Library no longer requires a bound copy of thesis or dissertation.

Submit and Publish Process - Step by Step

Each graduate program has deadlines to submit this receipt. The Library cannot guarantee that the review and approval process will be completed before the deadline is reached if the deposit occurs within two weeks of the program deadline.

  1. Student writes and successfully defends graduate thesis or dissertation.
  2. After all revisions have been completed, student submits the online Thesis and Dissertation Deposit Form.
  3. Student creates a PDF version of the approved thesis/dissertation and opens an account at the Liberty University Dissertation/Thesis Submission Site.  A PDF conversion utility is available at the site.
  4. Student follows the step-by-step process on the submission site. Please keep the following in mind as you proceed:
    • On the page titled “Register U.S. Copyright,” select “Do not file for copyright” under item #2. This will keep Proquest from charging you an additional fee. As the author, and with your work safely deposited in the Digital Commons, you automatically hold the copyright.
    • On the page titled “Order Copies,” do not request copies of your work from Proquest. If you need copies, we recommend using the bindery suggested in step #10 below.
  5. The student receives an email acknowledging the submission of the work but not its acceptance.
  6. The Library checks for a completed Deposit Form and reviews the submitted work for legibility and completeness.
  7. The Library either requests additional information or submits the work to ProQuest/UMI Publishing Services.
  8. The student receives an email receipt verifying the acceptance of the work.
  9. The student forwards the email confirming that he/she has successfully completed the submission process to his/her committee chair.
  10. If applicable, student submits an electronic PDF-formatted version of the thesis or dissertation to the bindery. The bindery will complete the binding and return the bound copies to the student for distribution to his/her academic program.
    • It is important that the student does not submit his/her thesis or dissertation to the bindery until he/she has received an email confirmation from the Library because he/she may need to make suggested changes.

Citing Sources and Copyright

Students writing a thesis/dissertation should be extremely conscientious in their use of sources, since the work will be publicly accessible upon completion. The standards are, therefore, similar to writing for publication; however, the burden for adhering to copyright law and fair use falls almost entirely on the student. If you use non-text media, such as photos, images, graphs, or diagrams, you must obtain permission unless the source specifically gives you permission.

Each graduate program has unique requirements with regard to format and citation style. Consult the graduate handbook for your program.