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Procurement

Mission

Procurement's mission is to provide the Liberty University community with what it needs, when it is needed while acting as an effective and proactive steward of university resources. Upholding the highest ethical standards, we strive to service the Liberty community in a friendly, straightforward manner.

Liberty University is committed to good stewardship and sound business practices that reflect a commitment to our Christian mission. As we seek to be fiscally responsible, we strive to secure the greatest value for the most reasonable price when procuring goods and services.

The decisions we make about those we do business with are based on our ability to transact with integrity and secure good value for the university’s investments. Although we do not vet our business partners with the same scrutiny we use for our employees, we do reserve the right to terminate a relationship if it is not in the best interest of the university.  Of course, business partners who share our values are welcome but those considerations are not generally elevated over price and service.

Recognizing that our mission to be salt and light to the world is not limited to our students, we will, at times, conduct business with entities whose values do not align directly with ours. We do not see this as a contradiction to our mission, but rather a corollary, as it allows us to represent Christ-honoring business practices to those beyond the conventional scope of the university.

 Processes

The Department operates as a center-led Procurement function for the University meaning that it focuses on corporate supply chain strategies, strategic partnerships, best practices, and knowledge sharing while leaving individual departments the ability to execute most tactical functions on their own. Departments are free to negotiate and purchase small dollar products and services without Procurement’s involvement for areas where the University is not already operating under a contractual relationship. All policies related to Procurement activities and dollar thresholds can be found in the Procurement Policy. Departments are responsible for ensuring compliance with existing contracts and any questions on specific commodities or vendors should be directed to their assigned Buyer.

Organizations

The Procurement Department operates several organizations that have oversight of the various aspects of Procurement functions.

  • Purchasing Group (email)
    • This group is responsible for the day-to-day transactional purchasing functions of the University. Each Buyer is assigned to a specific University department or commodity and should be the first point of contact for all questions about Procurement activity. Activities for this group include, but are not limited to
      • Vendor negotiations
      • Purchase Order (PO) issuance
      • Contract assistance
      • General customer service regarding purchasing topics
      • Procurement Policy
  • P-Card Office (email)
    • The P-Card Office administers the University’s purchasing card program including the Infor reconciliation tool. Activities include, but are not limited to;
      • New P-Card applications
      • Problems with transactions
      • Assistance with P-Card reconciliation
      • P-Card Policy
  • Travel Office (email)
    • The Travel Office is responsible for administration of all travel programs which includes;
      • The Orbitz for Business travel tool
      • Corporate car and hotel accounts
      • Travel  Policy
  • Contracts Office (email)
    • The Contracts Office is responsible for the administration of the University’s contracts program which includes;
      • Main repository for all University contracts
      • Liaison between departments and Office of Legal Affairs
      • Contracts Policy
  • Sourcing Office
    • The Sourcing Office is responsible for establishing strategic partnerships for large University programs and special projects. Projects are assigned by Procurement leadership and requests should be directed to each assigned Buyer.

Important Links:

Want to do business with Liberty University?  CLICK HERE

All other Finance related policies can be found HERE.