Liberty University Purchasing Card (P-Card)

Was revised and effective 1/1/12The Liberty University Purchasing Card (P-Card) is the preferred payment method for most purchases under $2,500. If you have a question, contact the P-Card Office.

*What would you like to do?*
Apply for a P-Card Close a P-Card Add permissions to a P-Card (general/travel) Get help with RapidRecon Increase a monthly limit Contact the P-Card Office Replace an expiring P-Card Replace a broken or worn P-Card Report a lost, stolen or compromised card		Calculate per diem allowance Complete a Missing Receipt Form Sign the Cardholder Agreement Home Depot Tax Exemption Form VA Tax Exemption Form Request FOAPAL permissions Report a gift disbursement Ask a Question (FAQs) View the P-Card Policy
Known RapidRecon Issues: Email Notifications: The automatic email notifications that are sent to Cardholders when transactions are fed into RapidRecon are currently not working. We have a solution, but it will take a couple weeks for the solution to take effect in RapidRecon. Until then, please check your RapidRecon account every so often to make sure you are keeping up to date with your reconciliations. Per Diem Allowance: Do not click on the Per Diem Allowance line to modify it once you have reconciled any per diem transactions to it, as doing so will skew the "Amount due Traveler" on your travel expense report. If the "Amount due Traveler" is incorrect as a result of the per diem, print and attach the "Transaction Find Report" with all other trip documentation. Enter your trip number from RapidRecon into the "Order No" field and all transactions reconciled to the trip will show. AutoComplete/Account Code Errors If a dropdown list of commodity codes entered in the past appears when you start typing in a commodity code, continue typing and do not select the commodity code from the dropdown list. Choosing from the dropdown may result in an incorrectly populating account code. Always double check your commodity code and your account code are correct before submitting your transactions to your approver.
Forms & Applications
P-Card Application To apply for a new P-Card
Cardholder Agreement To agree to P-Card Policies and Procedures; must be signed before receiving a P-Card
Request for Fund/Org Access To gain access to reconcile to a Fund or Organization Code
P-Card Addendum To make changes to an issued P-Card
Incentive Reporting Form To document gifts or incentives given on behalf of the University
Missing Receipt Form If a duplicate cannot be obtained from the merchant
Sales Tax Exemption Form By accessing this form, you agree to use the form to purchase goods for Liberty University purposes only.
Travel Checklist To complete prior to submitting your business travel expense report to Accounting
Per Diem Calculator
RapidRecon Instructions/Tutorials
General
Create and Reconcile an Order Reconcile Multiple Transactions to One Order
Travel
Create a Trip Log Reconcile Travel Transactions Personal Vehicle Mileage Reconcile One Transaction to Multiple Line Items
Other
Common RapidRecon Errors Re-Reconcile Rejected Transactions Create Order/Trip Templates Transaction Find Report Approve Transactions
Other Helpful Materials
P-Card Policy P-Card Violation Procedures Transaction Flow Chart Frequently Asked Questions (FAQs) BB&T Online Account BB&T Online Account Tutorial P-Card Quick Reference Guide (Trifold)		FOAPAL Lists Commodity Codes Fund Codes Organization/Index Codes Program Codes Training Materials RapidRecon Training Site In-Class Presentation Approver Presentation
Purchasing Card Newsletters
Vol 4, No. 1 - Spring 2013 New! Vol 3, No. 3 - Fall 2012 Vol 3, No. 2 - Summer 2012 Vol 3, No. 1 - Spring 2012		Vol 2, No. 4 - Winter 2012 Vol 2, No. 3 - Fall 2011 Vol 2, No. 2 - Summer 2011 Vol 2, No. 1 - Spring 2011

Contact Us

Julie Slagle Purchasing Card Manager (434) 592-3048		Brittany Harris Purchasing Card Coordinator (434) 592-3346
pcard@liberty.edu Green Hall 1568