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Liberty University Convocation Announcements - Verbal, Slides & Video Submission Procedures

One of the many facets of the Office of Spiritual Programs is the administration and management of Convocation announcements. It is our sincere desire to assist the Liberty University community by promoting their Liberty-sponsored organization and/or event. In order to better serve the University, we have developed a detailed and concise list of available avenues for your organization to choose from. Please understand that all announcements, no matter what format, are submitted for consideration and are not automatically integrated into the Convocation schedule.

Below is a list of the various options, their associated guidelines and submission procedures. Please read all of the guidelines for the type of submission you are requesting as they will be different for each submission type.

1. Verbal Announcement Submission (Read during Convocation)

  • maximum of 60 words explaining basic and general information associated with the event and/or organization.
  • All Verbal Announcement Requests MUST be received by our office 2 business days before the desired convocation service.
  • Email request to convocation@liberty.edu with "Verbal Announcement Submission" in the subject line and the desired date in the email.

2. General Convocation Slide Submission

  • As a service to your department or organization, your information can be put into a General Convocation slide that will run with the other slides in rotation before and after Convocation.
  • maximum of 60 words explaining basic and general information associated with the event.
  • All General Convocation Slide Requests MUST be received by our office 2 business days before the desired convocation service.
  • Email request to announcements@liberty.edu with "General Convocation Slide Submission" in the subject line and the start and end dates within the email.
  • A General Slide will look similar to this:

3. Customized Convocation Slide Request (Designed by us!)

  • As a service to your department or organization, Liberty University Marketing Department will input the information into a Custom Designed Convocation slide as time permits.
  • maximum of 60 words explaining basic and general information associated with the event.
  • All Custom Convocation Slide Requests MUST be received by our office 5 business days before the desired convocation service.
  • Email request to announcements@liberty.edu with "Customized Convocation Slide Request" in the subject line and the start and end dates within the email.
  • This is an example of a Customized Slide designed by our office:

4. Personally Designed Convocation Slide Submission (Designed by you!)

  • All customized Convocation slide submissions in Photoshop and submitted as an unflattened file. Also, submit any additional fonts that are used. Please note that any submitted slides can be changed to meet Convocation standards.
  • Slide submissions should include all original layers, submitted in 1920 pixels wide by 1080 pixels, and created in 8-bit RGB mode at 72 pixels per inch. A 25-pixel margin on all sides is recommended. A Photoshop template for customized slides can be found here
  • All Personally Designed Convocation Slides MUST be received by our office 2 business days before the desired convocation run.
  • Email request to announcements@liberty.edu with "Convocation Slide Submission" in the subject line and the start and end dates within the email.

5. Video Submission

  • Videos are ran pre and post Convocation only.
  • SPECIAL NOTE – It is strongly recommended that any department or club considering a video contact the Office of Spiritual Programs, either via email convocation@liberty.edu, or by calling 592-3274, for prior approval.
  • When emailing, please add "Video Submission" in the subject line and the desired date for the video to run within the email.

Please understand that due to the large volume of submissions, the Convocation staff must use discretion concerning which announcements, slides and videos are actually integrated, and that notification of acceptance cannot be accommodated. Please do not rely on Convocation for the main source of marketing for your event. Changes in the Convocation schedule and program can and do change often, so please plan accordingly. We look forward to serving you!